Who we are

We are a large and growing professional services firm with about 3,000 employees across Canada, committed to caring for colleagues, clients and communities. Our culture is purpose‑driven, community‑like, and a place where curiosity and collaboration thrive.

Responsibilities

- Work independently and within a team environment to support client service staff in producing high quality deliverables.
- Manage electronic and paper‑based client files and compilations of tax returns.
- Format financial statements in compliance with firm standards.
- Prepare letters and reports using firm templates in compliance with firm standards.
- Proof‑read, review for quality and verify content before finalising any client deliverables.
- Prepare hard files for clients based on requests from the external client service team and new client set‑up processes.
- Assist with coordinating office events, including preparation, logistics and collaboration with internal teams and committees.
- Work closely with various internal committees to support initiatives, communications and event coordination.
- Interact professionally with clients, providing a high level of client service through written and verbal communication and supporting client‑related requests.
- Scan documents and embed in electronic file.
- Participate in training and stay current with GT software.
- Provide billing support using various Grant Thornton systems in accordance with the terms of the engagement letter.
- Assist in the preparation and submission of time and expense reports for the partner(s)



supported.
- Organise information and maintain database for marketing purposes using contact‑relationship‑management software.
- Plan and coordinate cost‑effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups.
- Perform general administrative duties, including reception, filing, photocopying, scanning, faxing and mailing.

Qualifications

- 2–4 years of recent administrative experience.
- Excellent data entry and word processing skills with high attention to accuracy and detail; aptitude for proofreading and suggestion of alternatives.
- Professional and eager to learn with a desire to become a strong contributing member of the administrative team.
- Ability to multi‑task, prioritise and work within tight deadlines.
- Take initiative, with solid problem‑solving skills.
- Excellent verbal and written communication skills.
- Excellent client‑service mindset.
- Computer savvy with the ability to learn and troubleshoot various computer programs including Microsoft Office.
- Experience with AP, AR or any accounting software is an additional benefit (e.g. Caseware).
- Experience in financial statement preparation is an asset.
- Occasional overtime may be required during peak season.

Benefits

- Salary range: $42,800–$53,500 in Kelowna; may differ by location.
- This role is required to be onsite, in‑office five days each week.
- Occasional overtime may be required during peak season.

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📌 Administrative Assistant [Receptionist] (Kelowna)
🏢 RPMGlobal
📍 Kelowna