About The Role MoveSmart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.
MoveSmart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.
This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.
This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.
What to Expect After Applying Every application is reviewed by our recruitment team.
Candidates whose background appears to align with the position will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.
The interview will assess your Canadian bookkeeping experience, GST/HST knowledge, reconciliation ability, accounting-system proficiency, judgment, and experience maintaining records across multiple companies.
Candidates who perform well may be invited to continue to the next stage of the hiring process.
Key Responsibilities Record and categorize daily financial transactions
Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments
Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period
Complete monthly bank and credit-card reconciliations
Investigate missing, duplicated, unusual, or incorrectly recorded transactions
Maintain clean and accurate general-ledger accounts
Review and correct miscoded transactions and unusual account balances
Record and reconcile intercompany charges, transfers, and balances
Maintain separate and accurate records for multiple companies and legal entities
Apply the correct GST/HST treatment to sales and expenses
Reconcile GST/HST accounts and prepare supporting schedules for return preparation
Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities
Reconcile payroll reports and clearing accounts to the general ledger
Support accounts payable and accounts receivable reconciliations
Review AP and AR aging reports and investigate outstanding differences
Record recurring entries, accruals,



prepaid-expense allocations, and approved journal entries
Support month-end close and ensure transactions are recorded in the correct period
Reconcile balance-sheet accounts and prepare supporting schedules
Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports
Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files
Prepare organized working papers for year-end review and external accountants
Identify recurring accounting errors and recommend process improvements
Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals
Education And Experience Requirements Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
Minimum 5 years of full-cycle bookkeeping or accounting experience
Candidates with 5–8+ years of directly relevant experience are strongly preferred
Previous experience working for Canadian companies is required
Strong knowledge of Canadian bookkeeping and accounting practices
Practical experience with GST/HST coding, reconciliations, and return-support schedules
Experience completing bank and credit-card reconciliations
Experience supporting month-end close and balance-sheet reconciliations
Experience recording accruals, prepaid expenses, recurring entries, and journal entries
Experience with payroll bookkeeping, payroll liabilities, and government remittances
Experience supporting accounts payable and accounts receivable
Experience working across multiple companies or legal entities
Strong intercompany accounting and reconciliation experience
Experience preparing financial reports and year-end working papers
Advanced QuickBooks Online experience
Strong Microsoft Excel or Google Sheets skills
Strong written and spoken English
Ability to communicate clearly with internal departments and external accountants
Ability to work independently while following established accounting controls
Ability to work full time from our Vaughan office
Preferred Experience Property management, real estate, leasing, construction, maintenance, or service-based accounting
Experience reviewing work completed by AP, AR, payroll, or junior bookkeeping employees




Experience cleaning up incomplete or poorly maintained books
Experience improving month-end procedures and accounting documentation
Experience supporting related companies with shared expenses and intercompany activity
Ideal Candidate You are accurate, organized, and comfortable taking responsibility for the completeness of the company’s financial records.
You do not simply post transactions and move on. You investigate unexplained balances, correct errors, reconcile supporting records, and follow issues through until they are resolved.
You understand how daily bookkeeping affects month-end reporting, GST/HST records, payroll liabilities, cash visibility, and year-end accounting.
You are also comfortable working across several companies and ensuring every transaction is recorded in the correct entity, account, and period.
What Success Looks Like Bank and credit-card accounts are fully reconciled each month
Transactions are recorded accurately and in the correct period
General-ledger and balance-sheet accounts remain clean and supported
GST/HST accounts are accurate and ready for return preparation
Payroll liabilities and remittances are properly recorded and reconciled
Intercompany balances match across related entities
AP and AR records reconcile to the general ledger
Month-end close is completed accurately and on schedule
Financial reports are reliable and ready for management review
Supporting documentation and working papers are complete and easy to locate
Accounting discrepancies are investigated and resolved promptly
The books remain organized and ready for external-accountant or year-end review
Scope and Approval Limits The Senior Bookkeeper may prepare reconciliations, journal entries, reports, payment records, tax schedules, and accounting corrections within established company procedures.
Management Or Finance-lead Approval Is Required For Releasing payments
Changing employee compensation
Writing off balances
Approving settlements or refunds outside established limits
Filing tax returns unless specifically authorized
Making material accounting-policy changes
Posting significant or unusual journal entries outside the approved process
Compensation The annual compensation range for this position is:
C$65,000–C$80,000
Final compensation will depend on the candidate’s full-cycle bookkeeping experience, Canadian accounting knowledge, multi-company and intercompany experience, month-end capability, GST/HST knowledge, payroll experience, accounting-system proficiency, and ability to independently maintain accurate and review-ready books.

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📌 Senior Bookkeeper (Ontario)
🏢 MoveSmart Rentals
📍 Ontario