Job Summary
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations within our office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive attitude to ensure smooth workflow. This role involves handling clerical tasks, managing customer files / invoices, and providing exceptional customer service to clients and staff alike.
Responsibilities
- Perform data entry tasks accurately using Microsoft Office, Excel , Jonas, and QuickBooks
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with bookkeeping and basic accounting tasks related to invoicing clients.
- Support administrative functions such as proofreading documents, scheduling appointments, and managing calendars
- Provide customer support by addressing inquiries via phone or email with excellent phone etiquette
- Handle clerical responsibilities including filing, photocopying, and preparing reports
- Collaborate with team members to improve office efficiency and organization
Qualifications
- Proven office experience with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Experience with QuickBooks or other bookkeeping software is preferred
- Strong organizational skills with attention to detail in data entry and document management
- Excellent communication skills, both verbal and written, including professional phone etiquette
- Ability to multitask effectively in a fast-paced environment
- Clerical experience in offices is a plus
- Ability to handle confidential information discreetly
- Strong typing skills with proofreading capabilities
- Customer service-oriented mindset with a friendly demeanor
- Prior experience in office for mechanical and Service settings is advantageous but not required
Pay: $55,000.00-$70,000.00 per year
Advantages:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care