Project Coordinator Responsibilities
Coordinating and overseeing all matters of document control for the construction team as it relates to contracts, specifications, budgets, PO's and change orders and construction drawings, developing and managing schedules, tracking costs, submitting and acquiring permits, communicating between office and site, lead and coordinate smaller projects, cost monitoring, attending meetings and more!!

Assisting in tendering, negotiating and preparation of subcontracts and purchase orders not provided by pre-construction services

Ongoing monitoring, document control and processing of plans, specifications, shop drawings and other submittals as required

Review, action and respond to daily project correspondence

Receipt, logging and distribution of drawings specifications, shop drawings, schedules, contemplated change orders, change orders, site instructions, consultant reports, concrete tests and materials tests, inspection reports and RFI’s

Assist project managers in receiving information from site concerning material shortages, identifying specific items, ordering, and expediting replacement materials

Approval of supplier material and subcontractor invoices as required

Ensure that project binders and appropriate project cloud filing systems are organized

Prepare and maintain concrete log as required

Assist in the monthly cost forecast

Attend and prepare meeting minutes as required for all bi-weekly subcontractor meetings as required

Prepare, monitor, update and track the project construction schedules

Identifying, logging, providing proper notice for and the preparation and pricing of costs and potential delay claims as required

Receipt, distribution, timely pricing of contemplated change orders

Coordinate and obtain occupancy documentation and substantial completion certificates

Carry out site inspections and other site related duties

Provide feedback of project review and historical data to the estimating department for the postmortem meeting





Document control and chronological photographic record of the entire project.

Commercial Construction
Richmond, BC
$70,000 - $75,000
Project Coordinator Responsibilities
Coordinating and overseeing all matters of document control for the construction team as it relates to contracts, specifications, budgets, PO's and change orders and construction drawings, developing and managing schedules, tracking costs, submitting and acquiring permits, communicating between office and site, lead and coordinate smaller projects, cost monitoring, attending meetings and more!!

Assisting in tendering, negotiating and preparation of subcontracts and purchase orders not provided by pre-construction services

Ongoing monitoring, document control and processing of plans, specifications, shop drawings and other submittals as required

Review, action and respond to daily project correspondence

Receipt, logging and distribution of drawings specifications, shop drawings, schedules, contemplated change orders, change orders, site instructions, consultant reports, concrete tests and materials tests, inspection reports and RFI’s

Assist project managers in receiving information from site concerning material shortages, identifying specific items, ordering, and expediting replacement materials

Approval of supplier material and subcontractor invoices as required

Ensure that project binders and appropriate project cloud filing systems are organized

Prepare and maintain concrete log as required

Assist in the monthly cost forecast

Attend and prepare meeting minutes as required for all bi-weekly subcontractor meetings as required

Prepare, monitor, update and track the project construction schedules

Identifying, logging,



providing proper notice for and the preparation and pricing of costs and potential delay claims as required

Receipt, distribution, timely pricing of contemplated change ordersCoordinate and obtain occupancy documentation and substantial completion certificates

Carry out site inspections and other site related duties

Provide feedback of project review and historical data to the estimating department for the postmortem meeting

Document control and chronological photographic record of the entire project.

Project Coordinator Qualifications

2+ years in Residential OR Commercial Project Coordination supporting Project Managers

A desire to learn the Commercial Construction industry if you only have Residential experience

Excellent English oral and written communication skills

First class communication, interpersonal and presentation skills

A professional, hard working and willing attitude

You must be an AMBITIOUS Project Coordinator - somebody who is wanting and willing to expand their skill set and eventually become a Project Manager

A degree or diploma in a construction related field (ideal)

PMP designation or working towards (ideal)

Familiarity with construction methods and building codes

Proficient in MS Project, word and excel and visio

A drivers license

Able to work in a team workplace and independently when required

Project Coordinator Salary
Competitive Salary, Extended Benefits, Growth Opportunities, Flexible work environment, Continuous training and development

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Only applicants with the legal right to work in Canada can be considered for this opportunity.

We thank all those who express interest in this opportunity however only those short-listed we be contacted.

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📌 Project Coordinator (British Columbia)
🏢 TalentSphere Staffing Solutions
📍 British Columbia