Administrative Assistant

Astoria Asset Management Ltd.
Location: Airdrie, Alberta
Employment Type: Full-Time, Permanent

About Astoria

Founded in 2005, Astoria Asset Management Ltd. has built a reputation for professionalism, transparency, and exceptional client service. We manage Condominium Corporations, Homeowners, Residential, Community and Landowner Associations, and Residential Rental Properties throughout Calgary and surrounding areas. Our team is committed to creating strong client relationships through accountability, communication, and dependable service.

The Opportunity

Astoria Asset Management is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team. This role plays a vital part in supporting daily office operations, maintaining accurate records, coordinating communications, and ensuring administrative processes are completed efficiently and accurately.

The ideal candidate is dependable, proactive, and enjoys working in a structured environment where organization, consistency, and attention to detail are valued.

Key Responsibilities

Administrative Support

- Provide administrative support to multiple departments, including Condominium Management, Associations, Accounting, and Rentals.
- Maintain electronic and physical filing systems.
- Process incoming and outgoing correspondence.
- Prepare letters, notices, forms, reports, and other business documents.
- Coordinate and complete document storage and data entry tasks.
- Process and fulfill document orders.

Communication & Customer Service

- Serve as a professional of contact for owners, residents, board members, tenants, vendors, lawyers, and contractors.
- Respond to inquiries or direct requests to the appropriate department.
- Assist with reception coverage as required.
- Maintain a positive and professional customer service experience.

Records & Compliance

- Ensure records remain accurate, complete, and up to date.
- Assist with ownership changes, document requests,



information statements, estoppels, and other administrative processes.
- Handle confidential information with discretion and professionalism.
- Follow established company procedures and approval workflows.

Office Operations

- Assist with mailouts, courier arrangements, scanning, filing, and document management.
- Support internal projects and process improvement initiatives.
- Assist with office inventory and supply management.
- Provide backup support to other administrative team members during vacations or peak periods.

Qualifications

- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Ability to manage multiple priorities while meeting deadlines.
- Experience in property management, condominium administration is considered an asset.

Personal Attributes

- Friendly and approachable.
- Reliable and dependable.
- Solid problem-solving abilities.
- Team-oriented with a willingness to assist others.
- Committed to providing exceptional customer service.

What We Offer

- Comprehensive benefits program.
- Supportive and collaborative team environment.
- Opportunities for professional development and growth.
- Stable, long-term employment with a respected local company.

Why Work at Astoria?

- Supportive and collaborative team environment.
- Opportunities for professional growth and development.
- Stable and growing organization.
- Meaningful work supporting communities throughout Calgary and surrounding areas.
- Respectful workplace culture built on teamwork, accountability, and professionalism.

To Apply:
Please submit your resume and cover letter outlining your experience and why you'd be a great fit for the Astoria team.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $40,000.00-$45,000.00 per year

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Important Group
📍 Canada