Reports To

Accounting Manager

Summary

The Administrative Assistant is responsible for a wide variety of clerical office duties in support of company administration, including telephone reception, greeting and assisting visitors, vendors, and employment candidates. This position is also responsible for: data entry, maintaining filing and record systems, emailing and photocopying

Core Competencies

- Customer Focus
- Communication
- Teamwork
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity

Job Duties

- Telephone reception
- Greet visitors, respond to visitor inquiries and ensure visitors have signed in, prior to entering the plant.
- Maintain the reception area in a tidy and presentable manner.
- Order entry
- Cross train for various office procedures such as mail/bank run, deposits, ordering office supplies, and invoicing
- Ensure all forms and reports are completed as needed.
- Filing of various documents
- Performs other duties as required.

Requirements

- High school diploma or GED, or an acceptable combination of education and experience.
- General mathematical skills.
- Adjusts and is flexible to meet changing work needs and demands in a rapid-paced environment.




- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong verbal and written skills to communicate with all levels of the organization and its executive team. Written skills require ability to do simple correspondence, including memos, letters, etc.
- Strong customer service orientation.
- Knowledge of general office procedures, supplies and equipment.
- Strong knowledge of Microsoft Office products, including Outlook, Excel, and Word.
- Able to maintain filing systems and basic databases.
- Valid driver’s license
- Work experience in a receptionist capacity is an asset

Communication

- Visitors
- Suppliers
- Staff
- Accounting
- IT
- Corporate Finance

Working Conditions

- Able to occasionally lift items as heavy as 25 lbs
- Ability to use desktop computer and peripherals
- Overtime as required

Meridian Manufacturing Inc., supports employees and candidates by providing reasonable accommodations in the workplace. Accommodations are available on request for candidates taking part in the selection process.

📌 Administrative Assistant (Canada)
🏢 Meridian Manufacturing
📍 Canada