MSALABS is an experienced global provider of geochemical laboratory services to the exploration and mining industries in Canada, the USA and around the world. We have a rapidly growing network of laboratories in key mining regions around the world to limit lead times and transit costs and we employ the latest hi-tech analysis equipment.
We are seeking a highly organized and detail-oriented Purchasing & Administrative Assistant to join our team. In this position, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced workplace and enjoys providing exceptional customer service.
Responsibility:
- Core administrative responsibilities including data entry, filing, photocopying, manage incoming and outgoing mail, and creating letters and memos.
- Create purchase orders and place orders with suppliers.
- Request quotes from suppliers.
- Tracking delivery dates on orders.
- Receive orders, organize, scan and file packing slips.
- Match packing slips to approved purchase orders along with AP invoices.
- Answer and direct incoming phone calls.
- Greet and re-direct customers and couriers.
- Ensure all guests sign-in, have a visitor pass, and are accompanied by a staff member.
- Prepare, receive, and distribute mail/faxes.
- Update and distribute in-house phone list as required.
- Maintain appearance of reception, front lobby and boardroom area.
- Maintain office supplies.
- Maintain inventory list for office and laboratory supplies.
- Maintain and create excel spreadsheets.
- Support the logistics department when required.
- Organizes freight quotes and shipments.
- Coordinate site events when required.
- Accounting admin support including accounts payable,
and accounts receivable.
- Prepare credit applications.
- Book flights and accommodations
- Participate, when requested in department and health and safety meetings.
- Participate, when requested in internal and external audits.
- Keeps work area clean, neat, and organized.
- Other responsibilities as assigned.
Qualifications:
- 1 year experience in Purchasing is required
- Purchasing in Accpac and/or Dynamic 365 is an Asset
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook)
- Strong attention to detail and excellent organizational skills
- Ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Familiarity with phone systems and customer service principles
- Data entry experience is required
- Ability to speak French considered an asset
Please note that only shortlisted candidates will be contacted. Thank you for your understanding.
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Langley, BC: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Purchasing: 1 year (required)
- Administrative: 1 year (required)
Work Location: In person
Pay: $24.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Ability to commute/relocate:
- Langley, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience working with D365 system?
- Do you have experience working with Accpac system?
Experience:
- Microsoft Office: 1 year (required)
- Purchasing: 1 year (required)