Position: Event Coordinator

Location: Vancouver

Duration : 8 weeks

Tasks and Responsibilities

- Meet with peer associations and other groups to promote and discuss event services
- Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
- Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security
- Organize registration of participants, prepare programs and promotional material,
- and publicize events
- Plan entertainment and social gatherings for participants




- Ensure compliance with required by-laws
- Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
- Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event
- Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget

📌 Event Coordinator (Canada)
🏢 The Muslim Association of Canada
📍 Canada