Position Title: Base Administrator

Status: Full–Time Permanent

Location: Redcliff, AB

Schedule: Monday to Friday

About Us:

Iron Horse Energy Services (IHES) believes that our most valuable asset is our people. We are always focused on adding dynamic team players to the successful foundation established by our dedicated employees. We offer a competitive salary, group benefits, and matching GRSP program. Iron Horse Energy Services is Medicine Hat based and has been running strong in our community for over 20 years

Responsibilities Include:

- Prepare new staff packages while ensuring all records, forms and statements are properly processed and updated as required
- Assist with coordinating and tracking recent employees through onboarding processes including screening, training, and obtaining required certificates
- Maintain current records and copies of all safety related requirements as well as process forms and reports
- Manage distribution of Iron Horse Property issued to employees
- Record and copy all required courses, driver license, driver logs, training documentation and safety documentation and maintain Driver Files
- Responsible for Driver’s Log Auditing
- Monitor Fleet Management System (Samsara)
- Manage the company bulk fuel card program, including programming and issuing cards and accurate entry of data into company provided software
- Responsible for data entry, reconciliation,



and fuel tax reporting related to fuel purchased, dispensed, and consumed within the fleet
- Preparation of fuel utilization statistics and reports used for government fuel tax filings
- Maintain safety gear inventory by tracking and ordering
- Assist with scheduling and tracking training to maintain employee certifications
- Responsible for data entry of company property/certification in tracking system
- Maintain accurate electronic and hard-copy filing systems
- Respond to general inquiries from various sources through telephone, fax or e-mail
- Willingness to assist in additional tasks/projects outside of regular responsibilities

Job Requirements & Skills:

- Consistently exercise discretion in handling correspondence, information, and all matters of confidentiality.
- Remain flexible while adjusting to changes in work priorities and procedures.
- Solid written and verbal communication skills.
- Strong attention to detail
- Ability to be resourceful and proactive when issues arise.
- Driven hard working attitude, motivated to achieve results.
- Highly organized with the ability to prioritize tasks
- Comfortable and proficient working with MS Word, MS Excel, and information systems (ie. Fleet, human resources, etc.).
- Experience in the oil and gas service industry is considered an asset.

📌 Base Administrator (Canada)
🏢 Iron Horse Energy Services
📍 Canada