Location: Cobourg, ON
Job Type: Full-Time, 1-Year Contract
Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m. (1-hour unpaid lunch)

We are a family-owned used vehicle sales and service dealership in Cobourg looking for a motivated, organized, and detail-oriented Administrative & Bookkeeping Assistant to join our team for a one-year full-time contract.

This is a hands-on role in a busy office where no two days are the same. The successful candidate will play a key role in supporting our sales and service departments while ensuring the office runs efficiently.

Responsibilities

- Perform daily bookkeeping and general administrative duties
- Process payroll accurately and on schedule
- Schedule and manage customer service appointments
- Prepare service repair orders and customer invoices
- Process customer payments and balance daily transactions
- Maintain accurate records, files, and documentation
- Perform data entry and reporting using Microsoft Excel
- Answer phones and provide skilled customer service
- Assist with day-to-day office operations and other administrative tasks as required

Qualifications

- Solid proficiency in Microsoft Excel
- Excellent organizational and time management skills
- High level of accuracy and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Strong written and verbal communication skills
- Professional and friendly customer service skills
- Previous experience in bookkeeping, office administration, or a similar administrative role




- Ability to work independently as well as part of a team
- Reliable, dependable, and self-motivated

Preferred Assets

While not required, the following qualifications would be considered strong assets:

- Knowledge of bookkeeping principles, including accounts payable, accounts receivable, bank reconciliations, and payroll processing
- Experience using accounting software such as QuickBooks, Sage, or similar bookkeeping programs
- An OMVIC Salesperson Licence (or willingness to obtain one)
- Experience working in the automotive industry, particularly in a dealership or repair shop
- Experience creating and managing social media content for a business (Facebook, Instagram, etc.)
- Familiarity with dealership management software (CDK, PBS, Dealertrack, or similar)
- Experience with customer scheduling and service invoicing
- Knowledge of Ontario vehicle sales and registration processes

What We Offer

- Monday to Friday schedule — no evenings or weekends
- Supportive and friendly family-owned work environment
- Opportunity to gain experience in both dealership administration and bookkeeping
- A diverse role with opportunities to learn and contribute across multiple areas of the business

If you are an organized professional who enjoys working in a fast-paced environment and takes pride in accuracy, we'd love to hear from you.

To Apply:
Please submit your resume along with a brief cover letter outlining your relevant experience.

Pay: $20.00-$24.00 per hour

Work Location: In person

📌 Administrative & Bookkeeping Assistant (Full-Time, 1-Year Contract) (Canada)
🏢 Hannah Motors
📍 Canada