Location: Halton Hills with travel to the Toronto facility as needed

Hours of Work: Monday to Friday from 7am to 3pm

Reports to: Accounting Manager

2 available openings. One 12-month contract, one 6-month contract

Summary

The document represents a general overview/framework of this job description. It is not intended to be an all-inclusive listing of the job scope of the applicable employee.

The Accounts Payable Administrator will be responsible for administering full-cycle Accounts Payable and assist with related month-end close activities. The general hours of work will be 7am to 3pm, Monday to Friday in the Halton Hills Head Office.

Job Duties

- Administer full day-to-day Accounts Payable cycle and corresponding monthly, quarterly, and year-end close, which include but not limited to:
- Receive inventory in system based on receiving information
- Book vendor bills, associated claims/credits, employee expense, and/or credit card purchases as applicable
- Prepare 3-way match
- Prepare payment files for management approval
- Ensure necessary approvals and supporting documents are in place prior to payment runs
- Assist and adhere to payment run schedule
- Assist with payables discrepancies or issues investigation in a timely manner
- Assist with responding to vendor queries and resolving issues in a timely manner
- Reconcile vendor statements to internal records
- Assist with vendor payable related data reconciliation between systems in timely manner
- Assist with Accounts Payable and related reconciliation for month-end
- Administer and organize physical and/or electronic document storage/retention
- Administer new Vendor setup,



research and/or revision
- Assist with preparing supplementary Accounts Payable related reports, as required
- Assist with financial audits and other compliance audits, as required
- Work collaboratively with Team Leads, Intermediate Accountant, and Accounting Manager with analysis
- Special Projects: assist with finance transformation, internal controls, and continuous improvement initiatives

Qualifications

- Accounting diploma from an accredited college / university preferred
- Prior experience in Accounting office setting with working knowledge of Accounts Payable
- Excellent analytical and problem-solving skills
- Excellent verbal and written communication skills
- Highly organized, detail-oriented, and comfortable working in a fast-paced, evolving workplace
- Intermediate MS Office proficiency
- Produce industry experience an asset
- Experience with PICS software and NetSuite a plus but not required
- Past involvement with system migration a plus

Accommodations

If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to [email protected]. In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.

Accommodation email must include:

- Your name.
- Job title with location.
- A clear description of the disability accommodation that you are seeking.

We use AI-enabled tools to sort applications based on job-related criteria. Recruiters review all results.

Pay: $23.75 per hour

Work Location: In person

📌 Accounts Payable Administrator (Canada)
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