Job Title: Project Management Assistant – Property Restoration

Location: Red Deer Alberta

Job Type: Full-Time, with benefits

About the Role

When property damage strikes from water, fire, mold, or storm, our team steps in to bring order to chaos and rebuild what matters most. We are looking for a sharp, proactive Project Management Assistant to join our team.

In this role, you will be the operational backbone for our Project Managers, helping orchestrate job sites, coordinate subcontractors, keep clients informed, and ensure restoration projects stay on schedule and on budget. If you are detail-oriented, thrive in a fast-paced environment, and love solving real-world puzzles, we want to talk to you.

What You'll Do

- Project Coordination: Assist Project Managers with daily scheduling, job setup, tracking project milestones, and dispatching crews or subcontractors.
- Client & Adjuster Communication: Serve as a transparent, empathetic point of contact for homeowners, commercial property managers, and insurance adjusters, providing timely updates on project status.
- Documentation & Compliance: Create, update, and organize job files in our restoration management software. Ensure photos, moisture logs, work orders, and change orders are accurately logged.
- Subcontractor & Vendor Management: Help procure materials, track deliveries, gather bids, and ensure trade partners complete scopes on schedule.
- Financial Support: Assist with work order preparation, tracking receipts/invoices, and preparing job cost reports for billing and final closing.
- Permitting & Utility Drops:



Coordinate permit applications with local municipalities and schedule utility connections/disconnects when necessary.

What We’re Looking For

- Experience: 1–3 years of experience in project coordination, administrative support, construction, or insurance restoration.
- Tech-Savvy: Proficiency with Google Suite (Docs, Sheets, Gmail). Experience with restoration management software Clean claims, Encircle, Eco Claims or Xactimate is a strong plus.
- Communication: Exceptional written and verbal communication skills. You can handle stressful situations with empathy, composure, and professionalism.
- Organization: Outstanding time-management and multitasking abilities. You know how to prioritize tasks when unexpected emergencies shift the schedule.
- Driver’s License: Valid driver’s license with a clean driving record (occasional site visits or errand runs may be required).
- Criminal record check: required

Why Join Us?

- Competitive Compensation
- Comprehensive Benefits: Health, dental, and vision insurance options .
- Paid Time Off: Paid holidays, vacation, personal days and sick leave.
- Career Growth: Opportunities for advancement into Estimator, Project Manager, or Operational Leadership roles.
- Impactful Work: A supportive, team-first environment where your work directly helps families and businesses recover from crises.

How to Apply

Ready to help us rebuild communities? Submit your resume and a brief introduction telling us why you’d be a great fit for our team to [email protected].

Work Location: In person

📌 Assistant to Project Manager (Canada)
🏢 First Call Restorations
📍 Canada