We are seeking a detail-oriented and organized Office Assistant to join our professional team. This role is vital in ensuring the smooth operation of our office environment by providing administrative support, managing communication, and assisting with various clerical tasks. The ideal candidate will possess strong computer skills, excellent organizational abilities, and a friendly demeanor to support both staff and clients effectively.
Duties
- Prefer someone with legal assistant diploma.
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with bookkeeping and basic accounting duties related to office operations
- Support customer service efforts by addressing inquiries and providing support via phone or email
- Proofread documents for accuracy and clarity before distribution
- Schedule appointments, coordinate meetings,
and manage calendars efficiently
- Handle administrative tasks such as copying, scanning, faxing, and mailing documents
Experience
- PGWP holders can apply .
- Will train also to quick learners with no experience
- Previous office experience is preferred, especially in clerical or administrative roles
- Familiarity with QuickBooks, Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry procedures is highly desirable
- Experience in customer service or front desk roles demonstrating excellent phone etiquette and organizational skills
- Robust typing skills with attention to detail for proofreading and document accuracy
- Proven ability to manage multi-line phone systems efficiently and provide exceptional customer support
This position offers an opportunity to be an integral part of a dynamic team in a professional environment that values organization, communication skills, and a proactive attitude.