Job Overview
The Logistics & Equipment Coordinator is responsible for ensuring smooth movement of materials, equipment, and tools between the shop and job sites. This role oversees internal deliveries, manages vehicles and rentals, coordinates shipping/receiving, maintains company stock, and organizes tool and equipment inventories. The position is critical to supporting field operations by ensuring crews have the equipment and materials they need—on time and in good condition

Responsibilities

1. Internal Deliveries & Site Support

· Perform timely internal deliveries of tools, materials, and equipment to project sites.

· Pick up materials, tools, and equipment from suppliers or rental companies as required.

· Assist site teams with urgent equipment or supply needs.

2. Vehicle Management

· Oversee company vehicles, including scheduling routine maintenance, repairs, and inspections.

· Track vehicle usage, fuel cards, mileage, and ensure compliance with safety standards.

· Coordinate with management on replacement or upgrade needs.

3. Shipping & Receiving

· Manage incoming and outgoing shipments at the shop.

· Verify packing slips, bill of ladings, and ensure accuracy of received materials.

· Communicate with suppliers and vendors regarding deliveries, damages, or discrepancies.

4. Tool Inventory & Maintenance

· Maintain a complete inventory of company tools, including tracking sign-outs and returns.

· Implement and enforce tool sign-out procedures for accountability.

· Schedule and perform routine tool maintenance, calibration, and repairs.

· Recommend replacement of damaged or missing tools.

5. Rental Equipment Logistics





· Coordinate rental equipment orders and returns with vendors.

· Track rental durations to avoid unnecessary costs.

· Ensure equipment is delivered to and picked up from sites on time.

6. Stock & Materials Management

· Maintain adequate stock levels of fittings, piping, steel, and consumables.

· Track usage and forecast upcoming needs based on project schedules.

· Organize and label stock to ensure easy access and accurate counts.

· Work with procurement and project managers to reorder materials in a timely manner.

· Conduct regular cycle counts and inventory reconciliations.

7. Shop Deliveries & Organization

· Oversee deliveries coming into the shop, ensuring items are stored properly and safely.

· Maintain a clean, organized, and safe shipping/receiving and stock storage area.

· Support procurement and project managers with material handling as needed.

Qualifications

· Previous experience in logistics, shipping/receiving, or equipment coordination preferred.

· Valid driver’s license (clean driving record required).

· Strong organizational skills with attention to detail.

· Ability to lift and move heavy materials and equipment as required.

· Familiarity with construction tools, equipment, fittings, and rental practices is an asset.

· Basic computer skills for inventory and tracking systems.

Competencies

· Reliable and punctual with strong time management skills.

· Robust communication and teamwork abilities.

· Problem-solving mindset with initiative to support site operations.

· Commitment to safety in all activities.

Job Type: Full-time

Pay: $36,986.57-$77,791.97 per year

Benefits:

- Casual dress
- On-site parking
- Paid time off

Work Location: In person

📌 Logistics & Equipment Coordinator (Calgary)
🏢 Iron Clad Industrial Services
📍 Calgary