We are seeking a dedicated and organized Receptionist/Administrator. This role is pivotal in providing administrative support, ensuring smooth operation in shipping, order fulfillment, and general office management. The ideal candidate will be a key point of contact for clients and team members, embodying our commitment to exceptional service and efficiency.

Schedules Available:

DAY SHIFT: Monday - Friday from 9:00 AM - 5:00 PM

Responsibilities/Accountabilities

- Administrative Support: Assist in various administrative tasks including document preparation, data entry, and managing correspondence.
- Client Interaction: Serve as the first point of contact for clients and visitors, both in person and over the phone, ensuring a professional and welcoming experience.
- Logistics, Shipping and Order Fulfillment: Oversee and assist in the coordination of shipping schedules, internal logistics, tracking, and order fulfillment process.
- Telephone Management : Efficiently manage incoming calls, including screening, forwarding, and taking messages.
- Document Management: Help in organizing and maintaining company records (Inbound & Outbound Packing Slips, Shipping Records), ensuring accuracy and confidentiality.
- Office Supplies Management: Monitor and maintain inventory of office supplies, placing order requests as needed.
- Mail/Package Handling: Manage incoming and outgoing mail,



including sorting and distribution.
- Customer Service: Address customer inquiries, providing information and assistance as needed.
- Team Support: Collaborate with various departments to support their administrative needs.
- Reporting: Maintenance and development of internal reports that will support sales, administration, and operations.

Qualifications

- Friendly and welcoming demeanor.
- Strong organizational and multitasking skills.
- Shows close attention to detail.
- Excellent communication skills in English, both verbal and written.
- Proficiency in office software (e.g., MS Office, Outlook).
- Prior experience in an administrative or reception role is preferred.
- Excellent Email Management and Record keeping abilities.

WORKING CONDITIONS:

- Regularly required to stand, walk and sit.
- Ability to kneel, bend, squat, push, pull, and reach above and below waist.
- Ability to use hands to operate office equipment, handle, reach or feel.
- Occasionally lift and/or manipulate material over 35 lbs.
- This is a full-time position with occasional switching to a Part time schedule as needed.
- Occasional exposure to Shop-Related activities

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Flexible language requirement:

- French not required

Work Location: In person

📌 Receptionist/Administrator (Canada)
🏢 Kear Fabrication
📍 Canada