We are seeking an organized and motivated Office Administrator to support our growing business.

This role is ideal for someone who enjoys customer service, administration, accounting support, and working in a fast-paced office setting.

Responsibilities

- Answer incoming customer phone calls professionally.
- Respond promptly to customer emails.
- Enter customer orders accurately.
- Prepare quotations and invoices.
- Perform data entry and maintain customer records.
- Assist with Accounts Receivable (AR), including payment follow-up and collections.
- Assist with Accounts Payable (AP), including invoice processing and vendor payments.
- Reconcile customer accounts.
- Coordinate with warehouse staff regarding customer orders.
- Maintain organized filing systems.
- Assist with purchasing and inventory documentation.
- Complete general administrative duties.

Qualifications

- Minimum 2 years of office administration experience.
- Minimum 1 year of Accounts Receivable and Accounts Payable experience.
- Strong Microsoft Office skills (Excel, Outlook and Word).
- Excellent typing and data entry skills.




- Strong organizational and time management skills.
- Professional telephone etiquette.
- Excellent written and verbal English.
- Ability to work independently while managing multiple priorities.
- Experience with accounting software (QuickBooks, Sage or similar) is an asset.
- Experience in wholesale distribution is an asset.

Benefits

- Competitive salary
- Paid vacation
- Employee discount
- Stable Monday–Friday work schedule
- Friendly team environment
- Long-term career opportunity

Screening Questions

Please answer the following:

- Are you legally authorized to work in Canada?
- How many years of office administration experience do you have?
- How many years of Accounts Receivable experience do you have?
- How many years of Accounts Payable experience do you have?
- Which accounting software have you used?
- What is your experience with Microsoft Excel?
- Describe your customer service experience.
- Are you available to work Monday to Friday?

Pay: From $19.00 per hour

Work Location: In person

📌 Office Administrator / Customer Service & Accounts Coordinator (Toronto)
🏢 VW Cash & Carry
📍 Toronto