The salary for this position prorated to 24 hrs/week is: $33,000.00 - $35,000.00

The Indeed salary as posted is the fulltime equivalent based on 40 hours per week

Position: Finance and Payroll Administrator

Permanent, 24 hours per week, with Benefits

Reports to: Finance Manager

Position Summary

The Couchiching Family Health Team (CFHT) is seeking a motivated, detail-oriented Finance and Payroll Administrator to join our team. Reporting to the Finance Manager, the successful candidate will be responsible for payroll administration, bookkeeping, accounts payable/receivable support, and financial reporting.

This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while supporting a collaborative team environment. The incumbent will ensure accuracy, compliance with internal controls, and adherence to applicable legislation and organizational policies.

Why Join Us
Join a collaborative, team-based primary care environment focused on improving access and continuity of care in the community and be part of a progressive organization advancing Ontario Health’s Primary Care for All initiative.

Roles and Responsibilities

Payroll Administration

· Process bi-weekly payroll for salaried and hourly employees

· Review and approve employee timesheets to ensure alignment with organization policies and individual employment agreements

· Set up and maintain current employee profiles in the payroll system

· Onboard new employees and provide payroll orientation and training

· Respond to employee payroll inquiries and serve as a key point of contact

· Calculate and process pay, including sick time, vacation time, discretionary time, taxable benefits, allowances, and deductions

· Process salary adjustments and additional payments as required

· Maintain accurate payroll and HR records in compliance with legislation





· Ensure payroll accuracy, timeliness, and compliance with Employment Standards Act (ESA), Income Tax Act and other relevant legislation

· Prepare Records of Employment (ROEs)

· Complete year end tasks including adjustments, issuing T4s, and T4As

· Experience preparing reports for finance, audits, or funders

· Other responsibilities

Employee Leave Administration

· Validate payroll, benefits, pension and RRSP information for employees requesting pregnancy or parental leaves

· Ensure administration of pension, RRSP and benefit programs for employees on leave align with CFHT policies and applicable legislation

Accounts Payable & General Bookkeeping

· Process and enter invoices for payment, ensuring accuracy and proper authorization

· Match invoices with packing slips and maintain complete supporting documentation

· Record financial transactions and prepare journal entries

· Assist with accounts receivable functions and billing for programs with billable expenses

· Prepare bank and credit card reconciliations

· Maintain organized and accurate filing systems and audit trails

Financial Reporting & Analysis

· Prepare general ledger reconciliations and support month-end close processes

· Assist with the preparation of monthly, quarterly, and annual financial statements

· Prepare statistical, financial, and accounting reports

· Process accruals and adjusting entries as required

· Monitor cash control procedures and support safeguarding of assets





· Maintain year-end working papers and supporting spreadsheets

Audit & Compliance Support

· Support preparation for internal and external audits

· Ensure documentation is complete, accurate, and audit-ready

· Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act

· Work in compliance with Health and Safety legislation and CFHT policies and procedures

Skills and Competencies

· Strong attention to detail and high level of accuracy

· Excellent organizational and time management skills

· Ability to manage multiple priorities and meet deadlines

· Robust analytical and problem-solving skills

· Professionalism and ability to handle confidential information

· Effective communication and interpersonal skills

· Ability to work independently and collaboratively

· Client-focused and accountable

Education and Experience

· Certification in bookkeeping or financial management considered an asset

· Minimum of 2 years of bookkeeping experience

· Experience with payroll administration required

· Proficiency in Microsoft Office (Excel, Word)

· Strong knowledge of QuickBooks Desktop and payroll/HR systems

· Experience with Payworks an asset

· Experience with healthcare, not for profit or publicly funded organizations preferred

Additional Requirements

· Ability to work flexible hours, including evenings if required

· Commitment to maintaining and upgrading skills and knowledge

- Successful Police Record Check with Vulnerable Sector Search
- Compliance with organizational vaccination requirements, including COVID-19 or other infectious disease vaccinations as recommended by public health authorities

Pay: $55,000.00-$58,500.00 per year

Experience:

- QuickBooks: 1 year (required)
- Payworks: 1 year (required)

Work Location: In person

📌 Finance and Payroll Administrator - 24 hrs/week with Benefits (Canada)
🏢 Couchiching Family Health Team
📍 Canada