Light of the Prairies is a community-based organization dedicated to supporting individuals with intellectual disabilities. We are seeking a highly organized and motivated Administrative Assistant to join our team.

Position Summary

Reporting to the Executive Director, the Administrative Assistant is responsible for the day-to-day administrative and clerical operations of the organization. This role supports internal operations, communication, and organizational coordination while ensuring professionalism, efficiency, and confidentiality.

Key Responsibilities

- Provide front-line reception by answering phones and greeting visitors
- Manage incoming/outgoing mail and office communications
- Maintain organized filing systems and accurate records
- Track and order office supplies and equipment
- Support internal and external communications, including social media and newsletters
- Upkeep of office and entrace
- Update and maintain agency documents, website, and publications
- Schedule meetings and manage shared calendars and training spaces
- Assist with data entry, reporting, and document preparation
- Record meeting minutes and support board documentation as needed
- Handle confidential information with professionalism and discretion
- Support staff with administrative tasks and public relations activities

Qualifications & Skills

- Certificate in Office Administration or related field




- Experience with payroll and/or bookkeeping is an asset
- Proficiency in Microsoft Office, Google Workspace, and Adobe
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Ability to multitask and manage competing priorities
- Professional, reliable, and able to work both independently and as part of a team
- Demonstrated respect, integrity, and interpersonal skills

Requirements

- Criminal Record Check with Vulnerable Sector Check (required prior to employment)

Working Conditions

- Office-based workplace
- Occasional evening or weekend work may be required

Why Join Light of the Prairies?

You’ll be part of a team that values:

- Excellence in service and support
- Innovation in programs and processes
- Integrity in everything we do
- Healthy relationships and collaboration
- A strong commitment to person-centered care

How to Apply

Please submit your resume, cover letter and references outlining your qualifications and interest in the role to [email protected]

Pay: $42,307.00-$50,003.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 Light of the Prairies
📍 Canada