About Us

At Horizons Behaviour Consulting, we are passionate about empowering children with ASD and their families through high-quality, evidence-based services. As a growing ABA therapy provider, we are seeking a dedicated and highly organized Administrative Assistant to join our dynamic team. This part-time role is pivotal in ensuring our operations run smoothly, so we can continue making a positive impact in the lives of the children and families we serve.

Position Overview The Administrative support is a versatile and proactive individual responsible for overseeing the daily operations of our office, supporting the leadership team, and ensuring a positive experience for our staff and clients. This role combines administrative expertise with exceptional organizational and communication skills to create a well-functioning and welcoming workplace.

Key Responsibilities

- Serve as the first point of contact for clients, staff, and visitors, providing professional and friendly service.
- Manage the day-to-day operations of the office, including scheduling, correspondence, and supply inventory.
- Coordinate staff schedules, ensuring optimal alignment between therapists and client availability.
- Maintain accurate client records and ensure compliance with confidentiality and privacy policies.
- Assist with recruitment efforts, including scheduling interviews and onboarding new hires.
- Prepare reports, correspondence, and presentations for management as needed.
- Support marketing initiatives, such as organizing events, newsletters, or social media updates.
- Create graphics and posts on social media
- Assist with new employee onboarding
- Manage toy library
- General unkeep of center




- Oversee facility maintenance and liaise with vendors to ensure smooth operations.

What We’re Looking For
- Experience in the healthcare or ABA therapy field is an asset but not required.
- Proven experience in a similar role.
- Excellent organizational and multitasking skills with strong attention to detail.
- Exceptional communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and experience using Quickbooks Online (Essential)
- Ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
- A friendly and approachable demeanor, aligned with our company’s mission and values.

Why Join Us?

- Impactful Work: Be part of a team dedicated to helping adults, children and families thrive.
- Professional Growth: Opportunities for training and career development.
- Supportive Team Culture: A cooperative and inclusive environment where your contributions are valued.
- Competitive Compensation: Competitive hourly wage, skills-based promotion opportunities for pay increases within your first few months.
- Business hours of Monday through Friday. Saturday hours possible but not required.

How to Apply Ready to join a team that’s making a difference? Submit your resume and coverletter to [email protected]

We look forward to hearing from you!

You can learn more about HBC at https://horizonsbehaviourconsulting.com/about-us/

Pay: From $22.00 per hour

Benefits

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Ability to commute/relocate:
- Ottawa, ON K2H 8K7: reliably commute or plan to relocate before starting work (required)

Education:
- Secondary School (preferred)

Location:
- Ottawa, ON K2H 8K7 (required)

Work Location: In person

📌 Administrative Assistant/Receptionist (Ottawa)
🏢 Horizons Behaviour Consulting
📍 Ottawa