ADMINISTRATIVE ASISSTANT (Full-time, 37.5 hours/week)

The Calgary Chinese Elderly Citizens’ Association is a charitable organization established in 1985 that provides a supportive environment aimed to enhance the wellbeing of Chinese older adults and their integration into Canadian society.

Responsibilities

- Perform reception duties including answering phones, responding to inquiries, registrations, appointments, and fee collection
- Perform administrative duties such as word processing, data entry, notices, supplies ordering, equipment upkeep, inventory lists, room booking, and setup
- Supervise volunteers to ensure quality and efficient services
- Assist in daily facility operations and maintenance to ensure a safe and clean environment
- Assume administrative coordination duties when supervisors are on leave, as assigned
- Assist in organizing programs, events, and activities
- Prepare weekly newsletters and distribute to media and stakeholders
- Assist in website, social media, and agency information
- Assist with membership database management
- Assist in course and event statistics for reporting
- Assist with cash handling, verify and reconcile supporting documentation for expenses




- Prepare and issue charitable tax receipts in accordance with established procedures
- Support bookkeeping, financial administration, budgeting, reporting, audit, compliance and related tasks
- Perform other duties as assigned
- Require to work on Saturday

Qualifications
- Minimum two years of office administration experience
- Bookkeeping experience and proficiency with related systems considered an asset
- Fluency in spoken and written English and Chinese (Cantonese and Mandarin)
- Robust organizational skills, attention to detail, and ability to meet deadlines
- Proficiency in Microsoft Office applications
- Chinese word-processing skills are considered an asset
- Starting salary from: $20 per hour

Kindly submit your resume and cover letter at [email protected] until a suitable candidate is identified. We appreciate your interest in this position, and only those candidates selected for an interview will be contacted. We thank you in advance for your application. Pay: From $20.00 per hour

Language

- Cantonese (required)
- Mandarin (required)

Work Location: In person

📌 Administrative Assistant (Calgary)
🏢 The Calgary Chinese Elderly Citizens' Association
📍 Calgary