Job Summary

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless administrative functions that support our team’s success. Your proactive approach, exceptional organizational skills, and positive attitude will help create an efficient, welcoming environment for staff and visitors alike.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture.

Responsibilities

- Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Handle data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain up-to-date records.
- Organize and file documents efficiently, ensuring all records are accessible and properly maintained.
- Support bookkeeping activities by processing invoices, tracking expenses, and assisting with basic financial recordkeeping.
- Assist with appointment scheduling, calendar management, and coordinating meetings or events.
- Perform clerical tasks such as proofreading correspondence, managing phone etiquette, and preparing reports.




- Provide customer support by addressing inquiries professionally and ensuring a positive experience for clients and visitors.

Skills

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Strong computer skills with the ability to learn new software quickly.
- Experience with data entry, filing systems, and clerical procedures.
- Knowledge of QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with keen attention to detail; ability to prioritize tasks effectively.
- Previous office experience in a fast-paced workplace preferred; experience in medical or dental offices is a plus.
- Exceptional phone etiquette with experience managing multi-line phone systems and providing customer support.
- Ability to perform typing at a high speed with accuracy; proofreading skills are essential.
- Familiarity with front desk operations, medical/dental office procedures, and customer service standards.

Join us as an Administrative Coordinator and become an integral part of a dedicated team committed to excellence! Your energy, organization, and professionalism will help us deliver outstanding service while fostering a positive work environment for everyone involved. Pay: $27.17-$28.19 per hour

Benefits

- Extended health care

Work Location: In person

📌 Administrative Coordinator (Vancouver)
🏢 Scott Dewis Consulting
📍 Vancouver