Job Summary

Our client is seeking a detail-oriented and organized Bilingual Accounts Payable & Billing Administrator. The successful candidate will be responsible for managing high-volume accounts payable/Receivable transactions, client invoicing, collections, and providing administrative support to ensure the efficient operation of the finance department.

The role is on-site located in Richmond Hill, Ontario (Woodbine/Hwy 7)

Key Responsibilities

- Perform daily accounts payable functions, including matching vendor invoices to electronic work orders and verifying supporting documentation.
- Review, sort, and prioritize a high volume of utility and vendor invoices to ensure timely processing and avoid late payment penalties.
- Respond to vendor/client inquiries in a qualified and timely manner.
- Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues.
- Process vendor invoices for payment in accordance with company policies and procedures.
- Create and issue client invoices based on vendor invoices that have been processed and paid, ensuring compliance with client service level agreements (SLAs) and agreed pricing structures.
- Prepare and batch client invoices at month-end and distribute them to clients via email for payment.
- Monitor accounts receivable and follow up on outstanding invoices to ensure timely collection of payments.




- Contact clients regarding overdue accounts and assist in resolving payment issues.
- Maintain accurate financial records and filing systems.
- Provide general office administration and clerical support as required.
- Assist with special projects and perform other duties assigned by management.

Qualifications

- Previous experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting role.
- Strong understanding of invoice processing, vendor reconciliations, and collections procedures.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- High attention to detail and accuracy.
- Strong communication and customer service skills.
- Proficiency in Microsoft Office, particularly Excel, and accounting software. (Yardi/Spectra is an asset)
- Ability to work independently and as part of a team.
- English required.
- French language skills are preferred but not mandatory

Preferred Skills

- Experience handling high-volume invoice processing.
- Knowledge of utility billing and client contract pricing structures.
- Strong problem-solving and analytical abilities.

Benefits

- Salary range: $50,000.00 to $55,000.00 annual salary
- Professional development opportunities
- Supportive team environment
- Comprehensive benefits package

📌 Chargé de recouvrement (Richmond Hill)
🏢 MS2
📍 Richmond Hill