About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

About the Departments The Department of Epidemiology and Biostatistics is dedicated to advancing health equity across the life course, from local to global communities. Through excellence in education, research, service, and advocacy, the Department develops, applies, and teaches leading epidemiological and biostatistical methods. Its work drives transformative impact in population health, clinical outcomes, and health services research to inform policy and practice. The Department also supports a vibrant academic community with a strong research profile and extensive undergraduate and graduate programs. The Schulich Interfaculty Program in Public Health offers a unique, world-class Master of Public Health (MPH) program that prepares professionals and leaders to create healthy and sustainable communities locally and globally. Through professional education, scholarship, and public outreach, the Program supports practitioners, leaders, and change agents in advancing healthier and more sustainable futures.

Responsibilities

Communications & Administrative Coordinator Salary: $27.75 per hour

Hours: 24 hours per week

Term: One-year contract

Position Summary

Reporting to the Department Chair/Director and Manager, the Communications & Student Outreach Coordinator/Administrative Assistant plays a key role in supporting departmental communications, student admissions processes, and administrative operations. The successful candidate will help advance strategic initiatives through effective communications, maintain the departments’ digital presence, coordinate outreach activities, and provide administrative support for students, faculty, visitors, and departmental programs.

This position requires an organized, detail-oriented professional who can manage multiple priorities while providing exceptional service and maintaining strong relationships with internal and external stakeholders.

Responsibilities

Communications and Outreach





- Maintain and update departmental websites and social media platforms.
- Create engaging digital and print communications, including writing original content and taking photographs for departmental use.
- Support the promotion of departmental accomplishments, events, and strategic initiatives.
- Coordinate communications related to departmental seminars, named lectures, and special events.
- Liaise with external speakers and visitors, managing logistics and communications as required.

Student and Program Administration

- Retrieve and review applicant information from the Student Centre, creating and maintaining applicant files for approximately 500 applications annually.
- Monitor application completeness and communicate with applicants regarding outstanding documentation.
- Maintain and update the department’s CRM database.
- Archive applicant and graduate files in accordance with Western University retention policies.
- Assist with data collection and reporting activities related to program accreditation and continuous improvement initiatives, including CEPH requirements.

Administrative Support

- Prepare travel expense reimbursement forms for students and guests.
- Create, update, and maintain Standard Operating Procedures (SOPs) for departmental processes and positions.
- Assist with event planning, preparation, and execution.
- Prepare materials and supporting documentation for meetings, presentations, and administrative activities as required.
- Provide administrative support to the Manager, and other staff members, as needed.
- Serve as a resource to both Departments on special projects and initiatives.

Qualifications

Education

- Undergraduate degree.

Experience

- Minimum two years of administrative experience in an office environment.
- Experience developing and maintaining web content, preferably using Cascade.
- Experience writing original content for web-based and print communications.

Skills, Abilities, and Expertise

- Familiarity with university policies and procedures is preferred.
- Excellent verbal and written communication skills, with confidence interacting with individuals at all levels of an organization.




- Intermediate to advanced proficiency in Microsoft Office Suite.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Demonstrated creativity, innovation, and resourcefulness in solving problems and completing work.
- Exceptional customer service skills and a commitment to delivering timely, professional support.
- High level of accuracy and attention to detail when processing information and completing tasks.
- Ability to build positive relationships and respond effectively to inquiries in person, by telephone, and electronically.
- Results-oriented with a demonstrated ability to work independently while contributing effectively as part of an interdisciplinary team.
- Solid judgment and discretion when handling confidential information.

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume. Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Communications & Administrative Coordinator (London)
🏢 Western University
📍 London