Overview

Kai Cao Inc. (KCI) is seeking a motivated and detail-oriented Junior Quality & Document Control Coordinator to support document control, quality documentation, and project coordination activities across engineering, procurement, manufacturing, and field projects.

Working closely with project managers, procurement, suppliers, manufacturing partners, and customers, the successful candidate will coordinate project documentation, support quality records, and help ensure customer documentation requirements are completed accurately and on schedule.

Responsibilities

· Prepare and compile History Dockets and project turnover packages.

· Maintain document control, revision tracking, and quality records.

· Coordinate documentation with customers, suppliers, and project teams.

· Review Certificates of Conformance (CoCs), Material Test Reports (MTRs), inspection reports, and supplier documentation for completeness.

· Track outstanding documentation and follow up to ensure timely project closeout.

· Support internal audits, quality documentation, and continuous improvement initiatives.

· Assist with maintaining KCI's Quality Management System, including ISO 9001 and future CSA N299 programs.

· Perform general administrative and document control duties as assigned.

Experience

· Minimum 2 years of experience in an administrative, document control, project coordination,



quality administration, or similar office-based role.

· Robust organizational skills with the ability to manage multiple priorities and deadlines.

· Proficient with Microsoft Word, Excel, Outlook, and electronic document management systems.

· Experience in engineering, manufacturing, construction, or regulated industries is considered an asset.

Education

Post-secondary education in Business Administration, Office Administration, Project Management, Quality Assurance, Supply Chain Management, Records Management, or a related field is preferred. Equivalent education and experience will be considered.

Work Location The successful candidate will work at various KCI offices, customer facilities, supplier locations, manufacturing partners, and project sites based on business and project requirements.

Additional Requirements

· Must be eligible to obtain and maintain security clearance required for customer facilities.

· Valid G driver's licence and access to a reliable personal vehicle are required.

· Willingness to travel throughout Southern Ontario, including customer and supplier locations, as required.

· overtime, overnight travel, and outage support may be required based on project requirements.

Pay: $19.00-$21.00 per hour

Work Location: In person

📌 Junior Quality & Document Control Coordinator (Oakville)
🏢 Kai Cao
📍 Oakville