Office Administrator

Toronto, ON (On-site – 5 Days/Week) | Full-Time

Salary: $55,000 – $65,000 per year

About the Role

Our client, a boutique financial advisory firm specializing in restructuring, insolvency, and corporate finance, is seeking a proactive Office Administrator to support daily operations and business functions.

This is a hands-on role for someone who enjoys wearing multiple hats and thrives in a fast-paced, collaborative environment. You'll play a key role in supporting administrative, financial, operational, and marketing activities while helping keep the office running efficiently.

Administrative & Financial Support

- Prepare and process client billings, invoices, and collection follow-ups.
- Assist with payroll submissions and staff hour reporting using ADP.
- Support employee benefits and group RRSP administration.
- Track and reconcile expenses, vendor invoices, and petty cash.
- Assist with regulatory filings and compliance reporting.

Marketing & Communications

- Maintain and update the company website, including content and announcements.
- Coordinate social media scheduling and content creation.
- Support marketing initiatives, sponsorships, and advertising campaigns.
- Manage the monthly client mailing list and assist with newsletters.

Office & Operations Management

- Manage office supplies, inventory, and vendor relationships.
- Coordinate corporate phone plans and IT service providers.
- Provide day-to-day operational and administrative support.




- Assist with special projects and additional tasks as required.

What You Bring

- 3+ years of experience in office administration, operations, or executive support, preferably within professional services or financial services.
- Post-secondary education in Business Administration, Accounting, or a related field.
- Experience with ADP or similar payroll systems.
- Knowledge of billing and collections processes is an asset.
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
- Familiarity with WordPress and social media platforms is an asset.
- Excellent organizational, communication, and multitasking skills.
- A proactive, flexible, and self-motivated approach to work.

What We Offer

- Exposure to all aspects of a growing professional services firm.
- Collaborative and supportive team environment.
- Downtown Toronto office (on-site, 5 days per week).
- Competitive salary and opportunities for qualified growth.

Vacancy Status This is an active position currently open for hiring.

Use of Artificial Intelligence

No artificial intelligence (AI) is used in the screening, assessment, or selection process. All applications are reviewed by our recruitment team.

Equal Opportunity

Our client is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of background. Hiring decisions are based solely on skills, experience, and qualifications relevant to the role.

? Interested? We'd love to hear from you! Apply today

📌 Office Administrator (Toronto)
🏢 Emergitel
📍 Toronto