Role Summary The Office Administrator is responsible for providing professional administrative and operational support to ensure the efficient day-to-day functioning of the office. Serving as a key point of contact for employees,

clients, and visitors, this role manages office services, coordinates meetings and travel, maintains workplace resources, supports internal communications, and assists leadership with administrative tasks. Through strong organization,

attention to detail, and customer service, the Office Administrator helps create a positive workplace experience while enabling teams to operate effectively and efficiently Why This Role Matters to Modern Niagara The Office Administrator plays a vital role in supporting the day-to-day operations of Modern Niagara by ensuring the office runs efficiently,

professionally, and seamlessly. As a key point of contact for employees,

clients, and visitors, this role helps create a positive workplace experience while providing essential administrative support that enables leaders and teams to focus on delivering exceptional service and project outcomes. Key Impact / Purpose Support Operational Efficiency Enhance Employee and Client Experience Enable Business and Leadership Effectiveness Duties and Responsibilities:

Greeting guests and employees; answers inquiries or direct where necessary.

Distribution of mail/couriers, arranging outgoing mail/couriers, ordering and stocking office and kitchen supplies.

Maintaining office equipment.

Create office memos and informational postings.

Review and approval of print and swag to comply with branding.

Scheduling workspace reservations and catering needs.

Supporting Manager’s with travel arrangements, expense reports, complex meetings arrangements and assist with clerical duties including filing, data entry, record review and maintenance, etc.

Other duties and tasks as assigned by Executive Assistants. Must-Haves 1 years' experience providing administrative support in a professional, fast-paced, and deadline-driven environment is an asset Exceptional commitment to client service and continuous improvement.

Ability to deal with highly confidential information; diplomacy,



conciliation and discretion are all vital in this role.

Robust organizational skills, with robust prioritization; ability to work on multiple projects simultaneously.

Ability to work with minimal supervision and direction.

Excellent verbal and written communication skills.

Solid attention to detail, research, and problem-solving skills.

Effective decision-making ability.

Confident communication and active listening skills.

Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment.

Demonstrated enthusiasm for continuous learning relevant to the role.

Flexibility to work overtime, when required; and Computer savvy; ability to become proficient with various software applications specific to the company’s needs. Advanced level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat. Nice-to-have:

Previous experience in a corporate, construction, engineering, or professional services environment.

Experience coordinating travel arrangements, event planning, and meeting logistics.

Familiarity with expense management systems and office management software This is a new position, and the salary range is between $46,000 - $55,000 Modern Niagara offers a competitive total compensation package including:

Defined Contribution Pension Plan with a generous employer contribution.

Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.

An annual health spending account to support your overall wellness.

24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.

A competitive vacation package with additional vacation granted throughout your tenure with the organization.





Employer Paid Parental Leave Top Up.

Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.

Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara Who We

Are

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto,

Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life. Our Culture & Values

We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards. Diversity, Equity & Inclusion at Modern Niagara

We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups

(including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process. If you require accommodation at any stage of the recruitment process, please contact us at [email protected] [[email protected]] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.

📌 Office Administrator (Vaughan)
🏢 Modern Niagara
📍 Vaughan