About the Role:

At Harbour Stone Community Services, we believe that great operations create great experiences. We are seeking an experienced Office Manager to oversee the day-to-day administrative functions of our Sydney, Nova Scotia office. This role is ideal for a proactive professional who enjoys improving processes, supporting teams, and ensuring that business operations run efficiently.

You will collaborate with department managers, coordinate office resources, and help maintain a productive and welcoming workplace.

Why Work With Us?

Collaborative Workplace: Join a supportive team where your ideas for improving office operations and efficiency are valued.

Meaningful Impact: Your work will directly contribute to the smooth operation of the organization, enabling every department to perform at its best.

Modern Work Environment: Work in a professional office equipped with contemporary technology and streamlined administrative systems.

Professional Growth: We invest in employee development through leadership training, professional workshops, and opportunities for career advancement.

Key Responsibilities

Office Operations: Manage the daily administrative operations of the office, ensuring efficient workflows and maintaining a well-organized workplace.

Administrative Leadership: Supervise administrative staff, coordinate schedules, delegate responsibilities, and promote a collaborative team environment.

Facilities Coordination: Oversee office maintenance, supplies, equipment, vendor relationships, and ensure a safe and productive work workplace.





Budget Administration: Monitor departmental expenses, process invoices, manage office budgets, and identify opportunities to improve cost efficiency.

Policy Implementation: Ensure compliance with company policies, administrative procedures, and applicable workplace regulations while recommending process improvements.

Cross Department Support: Work closely with leadership and various departments to coordinate projects, meetings, reporting, and organizational initiatives.

What We Are Looking For

Experience: 8+ years of progressive experience in office administration, business operations, or administrative management, including 3+ years in an Office Manager or similar leadership role.

Leadership: Demonstrated experience supervising administrative teams, coordinating multiple priorities, and fostering a positive and accountable workplace culture.

Organization: Exceptional organizational, time management, and problem-solving abilities with strong attention to detail.

Communication: Excellent verbal and written communication skills with the ability to collaborate effectively across all levels of the organization.

Technical Skills: Proficiency with Microsoft Office 365, document management systems, scheduling software, and modern office technologies.

Mindset: A dependable and proactive professional who thrives in a fast-paced environment, takes initiative, and continuously seeks opportunities to improve operational efficiency.

Pay: $4,755.00-$7,074.00 per month

Work Location: In person

📌 Office Manager (Sydney)
🏢 Harbour Stone Community Services
📍 Sydney