Operations & Office Manager

Bill Leimgardt Construction

Location: Singhampton, Ontario

Job Type: Option for Part-Time or Full time

Salary: $30 - $50 per hour

Help Build More Than Homes—Help Build the Business.

Bill Leimgardt Construction is a growing residential construction company specializing in high-end renovations, additions, and custom homes throughout Southern Georgian Bay.

We’re looking for an exceptional Operations & Office Manager who thrives on organization, systems, communication, and helping a growing company operate at its highest level.

This is far more than a traditional administrative role.

You’ll work directly with ownership to improve systems, support project delivery, coordinate clients and subcontractors, oversee administration, assist with marketing, HR, bookkeeping, and help build a business that continues to raise the standard in residential construction.

If you’re someone who loves bringing order to chaos, enjoys solving problems, and wants to play a key leadership role in a growing company, we’d love to meet you.

What You’ll Be Responsible For

Operations & Project Support

· Support Project Managers with project administration and scheduling

· Track project progress and assist with reporting

· Coordinate supplier pricing, quotes, deliveries, and logistics

· Prepare contracts, change orders, and project documentation and client files

· Help improve workflows and operational systems as the company grows

· Implement new project management software (ex. Job Tread)





· Prepare welcome packages and client information packages

Administration & Accounting

· Manage company calendars and appointments

· Organize digital files and company documentation

· Order office supplies and manage office organization

· Assist leadership with day-to-day administrative support

· Track project expenses and company reporting

· Assist with customer progress and final invoicing

· Provide backup accounts payable and payroll support

Human Resources

· Prepare job advertisements and coordinate recruitment

· Assist with onboarding new employees

· Prepare employment documentation

· Coordinate uniforms, technology, and employee setup

Marketing & Business Growth

· Coordinate weekly social media content

· Organize community events and client appreciation initiatives

· Maintain CRM and client database

· Assist with marketing campaigns and promotional materials

· Help showcase the incredible work our team delivers

What We’re Looking For

You are someone who:

· Loves being organized

· Takes initiative without needing constant direction

· Is naturally proactive rather than reactive

· Enjoys improving systems and processes

· Communicates professionally and confidently





· Has exceptional attention to detail

· Can manage multiple priorities at once

· Wants to grow with a successful company

Qualifications

· Previous experience in office administration, operations, or business support

· Previous experience in the construction industry (preferred)

· Experience using CRM or construction management software (preferred)

· Excellent communication and customer service skills

· Strong computer skills (Microsoft Office, Quickbooks Online, and One Note)

· Excellent time management and organizational abilities

· Valid driver’s licence

Why Join Bill Leimgardt Construction?

We’re building a business around professionalism, craftsmanship, accountability, and continuous improvement.

When you join our team, you’ll have the opportunity to:

· Be part of a growing and respected construction company

· Work directly with leadership and influence the future of the business

· Help build systems that improve how we operate

· Enjoy a supportive, team-first culture

· Grow professionally as the company continues to expand

We’re looking for someone who doesn’t simply want a job—we’re looking for someone who wants to build something meaningful alongside us.

If you’re organized, motivated, and excited about making a real impact, we’d love to hear from you.

Apply today and tell us why you’d be a great fit for Bill Leimgardt Construction.

Pay: $30.00-$50.00 per hour

Work Location: In person

📌 Operations & Office Manager (Singhampton)
🏢 Bill Leimgardt Construction
📍 Singhampton