Job Overview

We are seeking a highly organized, proactive Personal Assistant to support a business owner managing multiple businesses alongside a busy family life. This role involves a blend of administrative, operational, and personal support, requiring someone who can stay organized, anticipate needs, and adapt in a fast-paced, ever-changing environment. The ideal candidate will have strong communication skills, excellent attention to detail, and confidence using office software, while maintaining a high level of professionalism and discretion.

Responsibilities

- Manage and maintain the executive’s calendar using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events efficiently.
- Handle incoming calls with professional phone etiquette, screening and directing inquiries as appropriate on multi-line phone systems.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of important files and correspondence.
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
- Prepare reports, presentations, and correspondence utilizing Microsoft Office tools such as Word, Excel, and PowerPoint.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Support special projects and perform miscellaneous administrative duties to ensure smooth office operations.
- Run errands and support day-to-day organizational needs




- Assist with light marketing tasks, including Canva content creation
- Provide general support in a dynamic, family-oriented environment

Experience

- Prior experience in an administrative or office assistant role is preferred.
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with bookkeeping software such as QuickBooks is a plus.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent written and verbal communication skills along with professional phone etiquette.
- Familiarity with multi-line phone systems, data entry, filing systems, and clerical procedures.
- Office experience or clerical experience that showcases attention to detail and reliability is highly desirable.

Required

- Valid driver’s license and access to a reliable vehicle (required)
- Strong computer skills and comfort with technology
- Proficiency in Microsoft Excel and Canva
- Excellent communication skills; fluent in English
- Highly organized, dependable, and detail-oriented
- Comfortable working in an environment that includes interaction with children

This position provides an engaging opportunity for a motivated individual to contribute to a professional team while developing valuable skills in administrative support within a supportive work environment. Job Types: Full time, Part-time, Casual

Pay: $16.00 per hour

Work Location: In person

📌 Personal Assistant (Regina)
🏢 3D Wellness
📍 Regina