How You’ll Make an Impact As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.

We are currently recruiting for this position with an estimated project start date of mid-September. What You’ll Be Doing Office & Project Administration Handle phone calls, emails, calendars, and general office communications

Track, monitor, and enter timesheets for all active projects

Submit Permits to Work (P2W) based on weekly personnel schedules

Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices

Reconcile Accounts Payable and Receivable for Sparwood projects

Coordinate with IT to troubleshoot and maintain office equipment

Support Safety with document control, scanning, and electronic filing of training records

Assist with EHSC Work Plan creation

Attendance of weekly Teams meetings

Attendance of client/project meetings as required

Print, scan, file, and prepare documents as requested by the management team





Take on additional duties as assigned — because no two days are ever the same Who You Are / What You Bring A proactive self-starter with a positive, can-do attitude

Strong verbal and written communication skills

Professional and approachable with internal and external stakeholders

Highly organized with excellent time and task management skills

Comfortable working in a fast-paced, team-focused environment

Able to stay calm under pressure and juggle competing priorities

Proficient with Microsoft Word, Excel, Outlook, and Teams

Reliable, punctual, and consistent in attendance

Trustworthy, honest, and discreet in all dealings

Physically able to safely perform light custodial duties, including lifting up to 50 lbs

Valid Class 5 driver’s licence with a clean abstract and safe driving habits

Versatile to work overtime or weekends when needed What’s In It for You This role is based out of Sparwood, B.C., working a 7 x 7 shift rotation. Shifts typically run 12 hours, with overtime after 8 hours. At MacKay, you’ll enjoy:

A stable, full-time role with variety and responsibility A supportive team that values organization, accountability, and teamwork The opportunity to be a key contributor to project success

Hands-on involvement with construction operations and administration A workplace where your efforts genuinely make everyone’s day easier At MacKay, we believe great people build great projects. If you’re ready to operate with precision, safety, and pride, we want to hear from you. DRIVEN TO DELIVER

📌 Project Coordinator (Sparwood)
🏢 MacKay Contracting
📍 Sparwood