About The Avid Group The Avid Group is a rapid-growing North American company operating across apparel manufacturing, brand management, e-commerce and third-party logistics. Headquartered in Toronto, our global workforce includes more than 250 team members across 10 countries, supported by three facilities across North America. We help leading companies and consumer brands design, manufacture, decorate, distribute and fulfill products at scale, while also building and operating brands of our own.

Avid is ambitious, entrepreneurial and built differently. We move quickly, trust talented people with real responsibility and avoid unnecessary bureaucracy. Our leaders are accessible, solid ideas can come from anywhere, and high performers have the opportunity to make a meaningful impact well beyond the boundaries of their job descriptions.

We have built a high-performing team that genuinely enjoys working together, and we are committed to creating the kind of company exceptional people will look back on as the best place they ever worked. The Opportunity

We are looking for an exceptional Executive Assistant to work directly with our Founder/CEO.

This is much broader than a traditional administrative role. You will manage the CEO’s calendar, travel, communications and priorities, while also participating in key meetings, supporting strategic projects and helping ensure decisions turn into action.

You will operate at the centre of a quick-moving business, with exposure to company strategy, operations, major clients, executive hiring, brand development, acquisitions, U.S. expansion and new business opportunities.

The right person will become a trusted member of the CEO’s office: someone who understands the broader context, anticipates what is needed and helps multiply the CEO’s effectiveness. What You’ll Do

Proactively manage a complex executive calendar and protect time for the CEO’s highest-value priorities

Coordinate domestic and international travel, detailed itineraries, accommodations and last-minute changes

Participate in selected leadership, strategy, client and project meetings

Prepare agendas, briefing notes, presentations and background materials

Track decisions, commitments, owners and deadlines

Follow up with senior leaders to ensure important initiatives maintain momentum

Help the CEO prepare for and debrief important conversations

Draft and edit emails,



presentations and executive communications

Research opportunities, summarize complex information and provide clear recommendations

Support cross-functional projects involving strategy, growth, hiring, operations and technology

Coordinate leadership retreats, company events and visits to our U.S. facilities

Build systems that improve organization, communication and follow-through

Use AI and modern productivity tools to automate repetitive work and increase efficiency

Provide a reasonable level of personal executive support where it meaningfully protects the CEO’s time What Success Looks Like

You will know you are succeeding when:

The CEO’s calendar and travel are proactive, organized and intentional

Important meetings are consistently well prepared

Decisions and commitments are documented and followed through

Problems are anticipated and resolved before they escalate The CEO receives concise recommendations rather than unfiltered information

Leadership-team communication and coordination improve

Very little falls through the cracks The CEO spends more time focused on strategy, leadership, clients and growth Your success will not be measured by how busy you are. It will be measured by the clarity, momentum and leverage you create. Who We’re Looking For

You are exceptionally organized, but organization alone is not enough.

You have strong judgment, excellent communication skills and the confidence to operate around senior executives. You understand context, not just instructions, and can move from a detailed logistical issue to a strategic conversation without losing effectiveness. You are someone who:

Thinks several steps ahead

Takes ownership from beginning to end

Remains calm when priorities change

Communicates clearly, warmly and professionally

Can be trusted with highly confidential information

Knows when to ask a question and when to independently solve the problem

Is comfortable offering a thoughtful perspective when appropriate

Follows through relentlessly





Brings positive energy and a sense of humour to demanding work

Enjoys making other people more effective When presented with a problem, your instinct is to understand the objective, investigate the options, recommend a solution and move it forward. Qualifications

Five or more years of experience supporting a CEO, founder or senior executive

Demonstrated experience managing complex calendars, travel and competing priorities

Exceptional written and verbal communication skills

Strong judgment, discretion and confidentiality

Excellent project-management, problem-solving and follow-through capabilities

Ability to synthesize information into concise, decision-ready recommendations

Confidence interacting with executives, clients, candidates and external partners

Strong proficiency with Google Workspace, Microsoft Office or equivalent platforms

Comfort using AI tools and modern productivity software

Ability to work from our Toronto office while the CEO is in town

Ability to travel occasionally within Canada and the United States Experience in a founder-led, privately held or high-growth company would be an asset, as would exposure to executive recruitment, events, corporate travel, manufacturing, logistics, e-commerce or consumer brands. Work Arrangement

This position is based at our office in North York.

The expectation is that you will generally work in the office while the CEO is in Toronto, as close day-to-day collaboration is important to the role. The CEO travels frequently, and there will generally be flexibility to work from home during those periods. This is not a fixed hybrid schedule. It is a flexible arrangement based on where the role can create the most value. There will also be opportunities to travel to leadership retreats, company events, client meetings and our U.S. operations.

Why Join

Avid

Direct exposure to the CEO and senior leadership team

Meaningful involvement in important company decisions and initiatives

Broad experience across multiple businesses, countries and functions

Real responsibility and the trust to exercise judgment

Challenging, varied work with significant learning opportunities A high-performing team that genuinely enjoys working together

Opportunities to travel and participate in company events The ability to grow the role as your capabilities and impact expand

📌 Senior Executive Assistant (Toronto)
🏢 The Avid Group
📍 Toronto