Pivotal Staffing is hiring for our client in Woodbridge

Accounting Clerk, 18 month position starting in September

In person position

The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies.

This role will primarily support our Project Accountants.

JOB DESCRIPTION

The specific duties of the Accounting Clerk shall include, but are not limited to, the following:

 Accounts Payable

o Full cycle accounts payable, including matching documents, ensuring review and

approval, aid in issuing payments and the recording of transactions including holdback

retainage

o Coordinate with Construction staff on the processing and approval of Purchase Orders

and Construction Contracts or Change Orders

o Ensure that invoices are processed in a timely manner

o Organize commission installment invoices for various projects as well as track any

outstanding commissions to be paid

o Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to

payment inquires

o Maintain orderly filing system for all invoices paid

 Data Entry

o Creating purchase orders for various cost commitments

o Matching Invoices against contracts and purchase orders, confirm appropriate

review/approvals are in place, enter monthly project invoices in Project Management

Software – Trimble Project Sight

o Assist in reconciling project cost-to-date in Accounting Software and Project Management

Software with accurate data entry

o Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100

Contractor





 Reporting

o Assist in maintaining an updated budget report for multiple projects

o Assist in preparation of monthly bank reconciliation as well as other reconciliations as

needed

o Assist Project Accountant in preparing monthly draw packages for submission to project

cost consultant and/or project lender

 Administration Support

o Administration of Tarion accounts

o Tracking purchasers’ APS’s, amendments, deposits and other required documentation

o Maintain orderly filing system for all purchaser files

o Coordinating incoming and outgoing mail as well as courier services when needed

o General administrative work as may be requested by Senior Management

SKILLS & QUALIFICATIONS

Education

 Accounting Bachelor’s degree, certification preferred

Experience

 2+ years experience in an accounting department within the construction or real estate

development industry

 Experience with large volumes of Accounts Payable and data entry would be an asset

Skills

 Professional attitude with excellent communication and organization skills

 Outstanding attention to detail and self-motivated with ability to work independently while meeting

tight deadlines

 Time management

 Multitasking in order to efficiently work on different tasks

 Proficiency in Microsoft Office – Excel, Word, Outlook, etc.

 Trimble Project Sight and/or Sage 100 Contractor software experience is an asset

Pay: $60,000.00 per year

Work Location: In person

📌 Accounting Clerk starting in September (Canada)
🏢 PIVOTAL STAFFING CAMBRIDGE
📍 Canada