The Contracts Specialist is responsible for the preparation, coordination, and timely submission of accurate bid and tender proposals in response to customer requirements. This role collaborates closely with cross-functional teams to gather technical and commercial information, ensuring the development of compliant, competitive, and high-quality submissions. The Contracts Specialist also supports the full contract lifecycle by maintaining accurate documentation, ensuring adherence to company policies and procedures, and delivering a professional, customer-focused approach throughout all interactions.

Responsibilities:

- Process all types of proposals (RFQ, RFP, amendments) received from internal and external customers;
- Formulate competitive quotations, taking into account best available product mix and appropriate technical and commercial considerations for each individual situation. Ensure quotations are well documented with appropriate level of detail;
- Identify potential vendors for required equipment and supplies, and evaluate vendor offers to match with tender specifications;
- Manage the collecting and collating of all technical and project management aspects of the quotation, including cost elements and trading conditions;
- Archive documentation regarding the tender, and record assumptions and decisions taken during the development process;
- Regularly report the status of the quotations,



and collect and analyze the reasons for tenders being lost and won;
- Establish and maintain effective customer relationships to understand customer needs. Ensure a positive customer experience throughout the process;
- With the support of management, review, provide recommendations and negotiate (when required) terms & conditions.

Qualifications:

- Minimum of 2 years contract administration or other relevant experience;
- Strong proficiency in Microsoft Access, Excel, and Outlook is required;
- Demonstrated commitment to delivering excellent customer service by understanding and addressing client needs, and building solid, lasting relationships;
- Proven ability to manage multiple priorities and concurrent projects effectively;
- Exceptional attention to detail and accuracy, with strong organizational and time management skills;
- Ability to work independently while collaborating effectively within a team environment;
- Highly organized and deadline-driven;
- Fully bilingual (French and English*); (This qualification is required as you will be interacting with partners, vendors, internal/external clients and/or staff across Canada on a regular basis.)
- Industrial/safety product knowledge is an asset.

We are an equal opportunity employer. While we appreciate all expressed interest in joining our team, only candidates selected for interviews will be contacted.

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📌 Contracts Specialist (Canada)
🏢 Tenaquip Limitee
📍 Canada