Wren Labs is a fast-moving deep-tech company working at the intersection of biology, hardware, automation, and data.

We are building advanced tools for real-world biological testing and deployment, with applications across diagnostics, environmental monitoring, industrial biology, and defense. Our work is technical, ambitious, and highly execution-driven.

We are a small team, which means the work moves quickly and every person has a meaningful impact. We value ownership, clear communication, discretion, and the ability to bring structure to complex, fast-changing environments.

About the Role

We are hiring an Executive Assistant to support the Founder & CEO.

This is a high-trust role for someone who is exceptionally organized, proactive, and comfortable taking ownership. You will help manage the CEO’s calendar, inbox, logistics, meeting preparation, follow-ups, and day-to-day coordination across both business and occasional personal matters.

The goal of this role is simple: help the CEO stay focused on the highest-value work by removing friction, protecting time, and making sure important details do not fall through the cracks.

This is a good fit for someone who enjoys being close to the center of a growing company, likes solving practical problems, and takes pride in making a busy person’s life run more smoothly.

Responsibilities

You will be responsible for:

- Managing and prioritizing the CEO’s calendar, including meetings, focus time, scheduling conflicts, and preparation.
- Monitoring and organizing the CEO’s inbox, including triaging messages, drafting responses, and flagging important items.
- Coordinating travel,



meetings, appointments, and logistics.
- Preparing agendas, briefing notes, meeting materials, and follow-up items.
- Tracking commitments, deadlines, and loose ends to make sure things get completed.
- Acting as a point of contact for internal team members, partners, vendors, and external stakeholders.
- Helping organize documents, communications, and administrative workflows.
- Supporting occasional personal or household coordination where needed.
- Taking vague or incomplete requests and turning them into completed outcomes.

What We’re Looking For

We are looking for someone who is:

- Highly organized and detail-oriented.
- Proactive, resourceful, and comfortable working independently.
- Discreet and trustworthy with sensitive business and personal information.
- Clear and professional in written and verbal communication.
- Calm under pressure and adaptable when plans change.
- Comfortable working around technical teams, including engineers, scientists, and operators.
- Able to anticipate needs rather than only respond to instructions.
- Strong at follow-through and closing loops.

Nice to Have

The following are helpful but not required:

- Prior experience supporting a founder, CEO, or senior executive.
- Experience in a startup, technical company, lab, manufacturing, or fast-moving operating environment.
- Comfort using up-to-date productivity tools, AI tools, calendars, email systems, and project management software.
- Experience coordinating travel, vendors, meetings, events, or personal logistics.

Pay: From $70,000.00 per year

Work Location: In person

📌 Executive Assistant to the CEO (Canada)
🏢 Wren Labs
📍 Canada