COMPANY OVERVIEW:

We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a robust reputation within the medical-legal community and continue to expand and grow.

Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.

Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.

We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.

JOB RESPONSIBILITIES:

Medical & Legal Appointment Coordination

- Schedule and manage assessments and treatment appointments
- Coordinate multidisciplinary evaluations

Logistics Management

- Arrange transportation and translation services for clients

Communication & Client Relations

- Manage incoming emails and phone calls
- Communicate professionally with clients, insurance adjusters, and law offices

Data & File Management

- Accurate data entry using UNIVERSAL Scheduling Program and JANE App
- Maintain organized, up-to-date electronic client files

Documentation & Insurance Processing

- Prepare and submit CNRs
- Complete and track OCF-18s and other SABS-related documentation
- Process Extended Health Care (EHC) claims via Telus Health

Stakeholder Liaison

- Communicate with insurers and law firms to maintain accurate records and file updates

Preferred: Working knowledge of SABS, HCAI and MVA procedures

REQUIRED QUALIFICATIONS:

- Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
- Education:



College Diploma or University Degree
- Communication: Strong verbal and written communication skills
- Organization: Meticulous attention to detail and file accuracy
- Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
- Interpersonal Skills: Professional, polished, and client-focused

WHY JOIN US:

- Established and stable organization (10+ years in operation)
- Growing company with opportunity for advancement
- Supportive, professional team environment
- Competitive salary and benefits
- Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station

APPLICATION PROCESS:

Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.

Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!

Job Types: Full-time, Permanent

Pay: From $42,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

- Bachelor's Degree (required)

Experience:

- Universal Scheduling Program: 2 years (required)
- Medical or Legal Office : 2 years (required)

Language:

- Turkish (preferred)
- Russian (preferred)
- Mandarin (preferred)
- Hindi (preferred)
- Farsi (preferred)
- Spanish (preferred)
- Tagalog (preferred)
- Ukrainian (preferred)

Location:

- Vaughan, ON (required)

Work Location: In person

📌 Medical-Legal Office Administrator (Canada)
🏢 OIAC
📍 Canada