Human Resources & Payroll Specialist

Location: Newmarket, ON

Salary: $90,000 - $105,000

RRSP Match

Benefits: Comprehensive Health & Dental Benefits

Work Arrangement: Full-Time, In-Office

About the Company

Our client is a well-established and highly respected organization that has been operating successfully for decades. The company provides specialized products and services to customers across multiple sectors and has built a reputation for quality, stability, and long-term employee retention.

The Opportunity

Our client is seeking a Human Resources & Payroll Specialist to take ownership of both payroll administration and human resources functions.

This is a highly visible role that serves as the primary point of contact for payroll and HR matters across the organization. The successful candidate will be responsible for full-cycle payroll processing, benefits administration, HR compliance, employee relations, onboarding and offboarding activities, policy administration, and HR systems management.

Key Responsibilities

Payroll Administration

- Process full-cycle bi-weekly payroll for 65 employees from start to finish
- Administer payroll changes including recent hires, terminations, leaves of absence, bonuses, retroactive payments, vacation pay, severance, and taxable benefits
- Calculate severance, termination entitlements, and retroactive adjustments
- Ensure compliance with payroll legislation and company policies
- Review payroll reports and reconcile discrepancies
- Prepare annual payroll reconciliations including T4s, CPP, and EI reporting
- Maintain payroll records and support audit requirements

Human Resources

- Serve as the primary HR contact for employees and managers
- Provide guidance regarding HR policies, procedures, and employment legislation
- Support onboarding, orientation, and employee documentation




- Coordinate employee communications and announcements
- Draft and update policies, procedures, and employee handbooks
- Support employee relations matters and HR administration
- Assist with employee development initiatives and performance management processes
- Participate in health and safety programs and compliance initiatives

Benefits & HR Systems

- Administer employee benefits and RRSP programs
- Manage employee life-cycle changes and benefit enrollments
- Act as a key user and administrator of ADP Workforce Now
- Assist with implementation of additional system modules and process improvements
- Maintain employee records and ensure data accuracy
- Support internal and external audit requirements

Reporting & Analysis

- Perform payroll and benefits reconciliations
- Review and interpret payroll-related general ledger information
- Assist with compensation calculations and budgeting activities
- Maintain reports, spreadsheets, and HR analytics
- Prepare workforce and payroll reports for management

Qualifications

- 5+ years of payroll experience with hands-on payroll processing responsibilities
- 5+ years of human resources experience
- Strong knowledge of Ontario employment legislation and payroll regulations
- Strong Excel skills
- Experience with ADP Workforce Now is an asset
- Exceptional attention to detail and accuracy

Disclosure

This posting represents an active and genuine vacancy with one of 3 Step Recruitment's clients and is not for speculative or pipeline recruitment.

3 Step Recruitment and/or our Clients may use, from time to time, AI-assisted tools to support the screening and evaluation of applications; however, these tools are not intended to replace human judgement or decision-making in the hiring process.

Pay: $95,000.00-$105,000.00 per year

Benefits:

- Dental care
- Extended health care
- RRSP match

Work Location: In person

📌 Human Resources & Payroll Specialist (Canada)
🏢 3 Step Recruitment
📍 Canada