Accounts Payable and Office Administrator

Torus Talent is seeking an Accounts Payable and Office Administrator on behalf of our rapidly growing Vancouver-based client. This role is well suited to a detail-oriented accounting professional who enjoys combining hands-on accounts payable responsibilities with broader administrative and operational support.

The successful candidate will manage the full accounts payable cycle, contribute to month-end accounting activities, and help ensure the smooth day-to-day operation of the Vancouver office. This position requires strong organizational skills, accuracy, sound judgment, and the ability to work effectively with employees, vendors, building management, and senior leadership.

Key Responsibilities

Accounts Payable

- Manage the complete accounts payable process, from invoice receipt and coding through approval, payment, and reconciliation.
- Review vendor invoices for accuracy, appropriate authorization, supporting documentation, and compliance with internal policies.
- Match purchase orders, receiving records, and supplier invoices, investigating and resolving any differences.
- Prepare and process weekly vendor payment runs, ensuring payments are complete, accurate, and issued on schedule.
- Maintain accurate vendor profiles, banking information, payment terms, and other supplier records.
- Respond to vendor inquiries and work collaboratively to resolve payment, invoice, and account-related issues.
- Reconcile vendor statements and accounts payable balances, following up on credits, missing invoices, duplicate charges, and outstanding items.
- Record and reconcile bank transactions and corporate credit card activity within the ERP system.
- Maintain complete and organized accounts payable documentation and financial records.




- Identify opportunities to streamline accounts payable workflows and strengthen related procedures and controls.

General Accounting and Financial Support

- Assist with month-end close activities, including accounts payable reconciliations, accruals, journal entries, and supporting schedules.
- Support the accounting team with daily transaction processing and other general accounting responsibilities.
- Work with internal departments to gather, verify, and clarify financial information.
- Monitor bank balances and provide support with short-term cash flow planning and payment forecasting.
- Maintain accurate accounting records in accordance with company policies and internal control requirements.
- Prepare documentation and supporting schedules for year-end audits, reviews, and other external requests.
- Investigate discrepancies and assist with the resolution of accounting or transactional issues.
- Participate in ERP enhancements, system implementations, user testing, and finance process improvement projects.
- Support additional accounting assignments, reporting requirements, and special projects as needed.

Office Administration

- Coordinate day-to-day office administration to maintain an organized, functional, and welcoming workplace.
- Monitor and replenish office, kitchen, and general workplace supplies.
- Manage employee and visitor access,



including the administration of office keys and access fobs.
- Receive, sort, distribute, and coordinate incoming mail and deliveries.
- Serve as a point of contact with building management regarding access, maintenance, repairs, deliveries, and other facility matters.
- Assist with the administrative aspects of employee onboarding, including workspace preparation and access coordination.
- Provide administrative support to members of the Finance and Leadership teams.
- Help coordinate internal office requirements, workplace vendors, and other operational activities.
- Contribute to administrative projects and other duties based on evolving business needs.

Preferred Experience

- Previous experience managing accounts payable within a corporate accounting environment.
- Understanding of invoice coding, purchase order matching, vendor reconciliations, and payment processing.
- Experience supporting month-end close activities and preparing account reconciliations.
- Familiarity with ERP or accounting systems and an interest in improving financial processes.
- Experience recording and reconciling bank and corporate credit card transactions.
- Strong attention to detail and the ability to maintain accurate financial and administrative records.
- Experience supporting office administration, facilities coordination, or employee onboarding.
- Strong communication skills and the ability to interact professionally with vendors, employees, and external partners.
- Ability to manage competing priorities and work independently in a fast-moving setting.
- Experience within an e-commerce, retail, consumer products, or rapidly growing organization would be considered an asset.

📌 Accounts Payable (Canada)
🏢 Torus Talent Consultants
📍 Canada