Job Title: Fuel Clerk (Administration)

Department: Accounting
Reports To: Office Manager
Employment Type: Full-Time, Permanent

Position Summary

The Fuel Clerk is responsible for the accurate and timely processing of fuel purchases, fuel tickets, and related administrative, clerical, and accounting tasks. This role is a key member of the accounting team and provides support across the department as required. Integrity, confidentiality, and strong attention to detail are essential to success in this position.

The Fuel Clerk manages fuel card transactions (Petro Canada, Esso, and Shell) as well as bulk fuel purchasing, including reconciliation, pricing, distribution to company-owned units, and billing to owner-operators. The role also involves working closely with internal teams to reconcile fuel deliveries and disbursements to and from job-site fuel tanks.

Key Responsibilities

· Process fuel purchases, fuel cards, and fuel tickets accurately and efficiently

· Reconcile bulk fuel purchases, pricing, and distribution.

· Allocate fuel costs to company-owned units and bill owner-operators accordingly.

· Reconcile fuel deliveries and usage from job-site fuel tanks.

· Maintain and update databases by entering new and revised customer and account information.

· Prepare, compile, sort, and verify source data for data entry.

· Review documents for accuracy and completeness and resolve discrepancies.

· Verify entered data and correct, delete, or re-enter information as required.

· Combine data from multiple systems when information is incomplete.

· Maintain data integrity by eliminating duplicate records and performing backups.

· Follow established accounting, data management, and office procedures.

· Maintain confidentiality of all company, employee, and customer information





· Support team objectives and assist with related administrative and accounting tasks as needed.

Qualifications and Skills

· Strong organizational and time management skills

· Excellent attention to detail and accuracy

· Robust data entry and typing skills

· Computer savvy with solid proficiency in MS Word, Excel, and email

· Strong mathematical aptitude

· Clear written and verbal communication skills

· Ability to organize and document procedures logically and methodically.

· Ability to work effectively both independently and in a team environment.

· Professional, tactful, and diplomatic when dealing with others.

· Strong work ethic and positive team-oriented attitude

Education and Experience

· High school diploma or equivalent required

· Minimum of 1 year of experience in office administration required.

· Experience in accounting or bookkeeping preferred.

· Previous data entry or related office experience required.

· Basic computer or office administration coursework considered an asset.

Additional Requirements

· Demonstrated knowledge of clerical accounting and bookkeeping procedures

· Knowledge of standard office practices and administrative systems

· Ability to maintain confidentiality at all times.

· Successful completion of a criminal background check

Compensation and Benefits

Day Group offers a competitive salary, a supportive and engaging work environment, and opportunities for career advancement. Benefits include:

· Extended health, dental, and vision care

· Life insurance

· Employee assistance program

· Company pension

· Casual dress code

· Company events and social activities

Job Type: Full-time

Pay: $24.00-$26.00 per hour

Benefits:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Administrative Fuel Clerk (Canada)
🏢 William Day Construction
📍 Canada