Position Title:

Full time administrator/receptionist

Reports To:

Date of description:

<31/6/2026

A. Position Summary

Provides adminstrative/reception support to the Management Team as well as to the business as a whole.

Hours are 8 hours per day.

B. Specific Duties/ Responsibilities

Perform accounts receivables/month end, answering phones, file GST, perform payroll, corporate tax filing monthly, filing benefits. Invoicing to all clients through determining technician descriptions, technician timesheets as required, accounts payables

§ Produces reports for Management as required.

§ Manages expense and petty cash reporting.

§ Performs address updates, new customer set-ups, recent lead set-ups etc. in computer system.

§ Adheres to company policies including but not limited to professionalism and safety.

§ Performs other tasks as assigned.

C. Qualifications

1. Education/ Licensing

Post secondary diploma in business administration or equivalent work experience an asset.

2. Experience

Minimum of two years in an admin/office/reception position.



HVAC experience an asset

3. Core Competencies

§ Excellent written and verbal communication skills.

§ Exceptional planning and organizational skills.

§ Ability to multi-task projects effectively to completion according to goals set.

§ Proficiency with Microsoft Office Suite, and pertinent accounting software.

§ Exceptional numeric ability.

§ Excellent time management skills.

§ Team player who is also comfortable and capable of working independently.

§ Excels at all aspects of bookkeeping, understanding of confidentiality in all tasks as assigned.

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- Vision care

Experience:

- Administrative: 2 years (preferred)

Language:

- English (required)

Work Location: In person

📌 Office Administrator (Canada)
🏢 Hamilton Industries
📍 Canada