About the Role

We are looking for a friendly, skilled, and highly organized HR and Admin Assistant to be the first point of contact for our company. The ideal candidate has excellent communication skills, enjoys interacting with people, and can effectively manage a busy front desk while providing exceptional customer service.

As the face of the company, you will greet visitors, answer incoming calls, assist employees, and perform a variety of administrative and office support duties to help ensure the smooth day-to-day operation of the office.

Responsibilities:

- Answer incoming phone calls professionally and promptly.
- Redirect calls to the appropriate department or team member.
- Take accurate messages and gather relevant information from callers.
- Welcome clients, visitors, vendors, and new employees.
- Maintain a clean, organized, and professional reception area.
- Assist with employee onboarding by welcoming new hires, preparing workstations, and assigning laptops or equipment as required.
- Maintain inventory records for company laptops, accessories, office equipment, and other assets.
- Coordinate office supplies and notify management when inventory requires replenishment.
- Perform general administrative duties including filing, scanning, printing, photocopying, and data entry.
- Assist with scheduling onsite meetings and maintaining calendars.
- Receive, sort, and distribute incoming mail and courier packages.
- Coordinate outgoing shipments and deliveries.
- Run occasional local errands for office-related needs.
- Support Human Resources and management with administrative tasks as needed.
- Maintain confidentiality of company and employee information.
- Assist in keeping the office organized, welcoming, and operating efficiently.





Qualifications:

- This position is open to fresh graduates and students.
- Previous experience as an Admin Assistant, Front Desk Coordinator, or similar role is a plus.
- Excellent verbal and written communication skills.
- Professional phone etiquette.
- Friendly, approachable, and customer-service oriented.
- Enjoys interacting with people and creating a welcoming environment.
- Strong organizational and multitasking abilities.
- Excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Comfortable learning new office software and systems.
- Ability to prioritize tasks and work independently.
- Reliable, punctual, and dependable.
- Ability to maintain professionalism and confidentiality at all times.

Preferred Qualifications:

- Experience supporting Human Resources or onboarding activities is a plus.
- Experience maintaining equipment or asset inventories.
- Experience working in a fast-paced office environment.
- Knowledge of office administration best practices.

Pay: $19.00-$22.00 per hour

Application question(s):

- Have you been responsible for administrative tasks such as data entry, filing, scheduling, or maintaining office records?
- Are you currently a student or a fresh graduate? If not, do you have prior experience working as an HR and Administrative Assistant?
- What is your earliest availability?
- Do you have experience in HR and admin works, welcoming visitors, clients, and new employees in a professional office environment?
- This is a hybrid role that requires working from our office at 165 Gibson Dr, Markham, ON L3R 3K7 four days per week. Are you able to commit to this commute? If so, approximately how long would your travel time be each way?

Work Location: In person

📌 HR and Admin Assistant (Entry Level) (Canada)
🏢 MTLI Group of Companies
📍 Canada