We are seeking a detail-oriented and organized Administrative Assistant to join our immigration services team. The ideal candidate will provide administrative and client support, assist with documentation, and help manage daily office operations. Experience with social media management is an asset.
Duties
- Support immigration consultants with client communication and documentation
- Prepare, organize, and maintain digital and physical client records
- Assist in completing and formatting immigration forms and correspondence
- Manage email inquiries and schedule appointments
- Coordinate file tracking and data entry in internal systems
- Help oversee company social media activities, including posts and updates
- Collaborate with team members to ensure smooth office operations
Qualifications
- Proficiency in Windows, Outlook, and Excel (Google Workspace experience an asset)
- Strong communication and customer service skills
- Excellent organizational skills and attention to detail
- Ability to multitask and manage priorities in a fast-paced workplace
- Experience in records management and file organization
- Social media experience or interest is an asset
- Chinese speaking ability is a strong asset