Classification & Regular Hours

Hours per Week: 35

Level: N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an prospect to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The mission of the Department of Obstetrics & Gynaecology is to promote excellence in-patient centred care for women and their families together with our healthcare partners, and through education and research relating to all aspects of women’s healthcare.

Responsibilities

The Program Assistant provides administrative expertise for all aspects of medical education in the Department of Obstetrics & Gynaecology, ensuring adherence to program standards. The role will provide a first point of contact for all inquiries from current and prospective residents and fellows, and will provide support pertaining to the Obstetrics & Gynaecology education programs. The Program Assistant works closely with the academic committees to enhance the education programs by providing support to the trainees, organizing and collecting evaluation data, and arranging examinations, teaching activities and events, and may be providing support for the coordination of recruitment activities of residents.

Qualifications





Education:

- 3-year community college diploma in Business Management/Administration or related field

Experience:

- 4 years of experience in an academic environment providing administrative support

Knowledge, Skills & Abilities:

- Detailed working knowledge of the requirements for medical education programs
- Influential interpersonal skills that build positive and strong relationships at all levels of the department (leadership, faculty, staff and students) as well as external stakeholders/agencies (Western hospital communities, Dean’s office, post graduate office)
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Self-motivated with strong organizational skills
- Highly proficient with the ability to coordinate a variety of activities on a daily basis, in a fast-paced, demanding environment
- Diplomatic and proactive with an ability to work independently as well as within the administrative team
- Must be able to interact with a diverse multi-disciplinary team (physicians, students, administrative staff)
- Ability to work effectively within a database




- Significant computer skills needed to troubleshoot issues relating to software and hardware
- Ability to multi-task and prioritize work systematically and be able to work with minimal supervision
- Flexibility to work outside of regular business hours to accommodate department events and activities (such as 7 am or 5 pm), and travel on occasion
- Intermediate computer skills in Microsoft Office products (Word, Excel, Power Point, Outlook) and Adobe Acrobat; knowledge of One45 (student evaluation software), Elentra, Acuity STAR, would be an asset

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Program Assistant II (Canada)
🏢 Western University
📍 Canada