We are looking for a friendly, organized, and proactive Receptionist / Office Administrator to join our team. As the first point of contact for visitors, customers, and suppliers, you will play a key role in creating a professional and welcoming workplace while supporting the day-to-day administrative operations of the office.
Key Responsibilities
- Welcome visitors and direct them to the appropriate department.
- Answer and direct incoming phone calls and respond to general email inquiries.
- Receive, sort, and distribute mail, courier packages, and deliveries.
- Maintain the reception area, meeting rooms, and common office spaces.
- Schedule meetings and manage meeting room bookings.
- Prepare and maintain correspondence, reports, filing systems, and other administrative documents.
- Order and monitor office, kitchen, and cleaning supplies.
- Coordinate office equipment maintenance and service requests.
- Assist with employee onboarding documentation and other administrative tasks.
- Support management and various departments with general office administration.
- Perform other administrative duties as assigned.
Qualifications
- Diploma or certificate in Office Administration, Business Administration, or a related field is an asset.
- Minimum of 2 years of experience in a receptionist or office administration role.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Excellent communication and customer service skills.
- Strong organizational skills with the ability to manage multiple priorities.
- High attention to detail and accuracy.
- Professional, reliable, and able to maintain confidentiality.
- Experience in a manufacturing or pharmaceutical environment is considered an asset.