Allied Halo Industries & Polystar Group

Accounting & Payroll Administrator

Allied Halo Industries and Polystar Group are established Canadian manufacturers dedicated to delivering high-quality products and exceptional customer service across North America. With a solid reputation for reliability, innovation, and operational excellence, our organizations support customers through efficient manufacturing, distribution, and supply chain operations.

As a growing, family-oriented business, we value teamwork, accountability, and continuous improvement. Our employees play an important role in our success, and we foster a collaborative environment where individuals are empowered to contribute, develop their skills, and make a meaningful impact every day.

Position Summary

The Accounting & Payroll Administrator is responsible for managing the day-to-day financial operations of the organization, including accounts payable, accounts receivable, payroll administration, banking, and month-end accounting activities. This role ensures accurate financial records, timely vendor and customer transactions, regulatory compliance, and provides administrative support related to customs, benefits, and statutory remittances.

Key ResponsibilitiesAccounts Payable

● Process vendor invoices by matching purchase orders, packing slips, and receiving documentation.

● Verify invoice quantities, pricing, and approvals prior to processing.

● Code invoices to the appropriate general ledger accounts and vendor records.

● Enter invoices into the accounting system and post purchase journals.

● Generate vendor payments, including manual cheques when required, and coordinate cheque distribution for authorized signatures.

● Maintain organized accounts payable documentation and records.

● Coordinate routine office purchases as required.

Accounts Receivable

● Monitor customer accounts and track incoming payments.

● Process customer payments and maintain accurate receivable records.





● Respond to customer inquiries regarding account balances and payments.

Payroll & Benefits Administration

● Process bi-weekly payroll using Payworks.

● Maintain employee benefit enrollments, changes, and payroll deductions.

● Prepare payroll journals and ensure accurate posting to the general ledger.

Banking & Financial Administration

● Prepare and complete bank deposits.

● Perform monthly bank reconciliations and reconcile balances to the general ledger.

● Ensure the accuracy of financial records through regular account reconciliations.

Month-End Accounting

● Reconcile Accounts Payable and Accounts Receivable subledgers to the general ledger.

● Complete monthly financial reconciliations and supporting documentation.

● Assist with month-end closing activities and ensure deadlines are met.

Government Remittances & Compliance

● Prepare and remit statutory payments, including:

○ GST/HST

○ Workers' Compensation

○ Corporate tax remittances

○ Property tax remittances

○ Employee benefits (Blue Cross)

● Calculate and process commissions and customer/vendor rebates.

● Prepare building rent payments.

Customs & Administrative Support

● Respond to inquiries from vendors and customers.

● Coordinate documentation and requests related to customs, freight carriers, customs brokers, and CARM.

● Provide administrative support to ensure compliance with import/export requirements.

Qualifications

● Experience in accounts payable, accounts receivable, payroll, or general accounting.

● Knowledge of general accounting principles and month-end procedures.

● Experience with ERP/accounting software (AS400 experience is considered an asset).

● Experience processing payroll using Payworks or similar payroll software.

● Strong attention to detail and organizational skills.

● Ability to manage multiple priorities and meet recurring deadlines.

● Strong communication and customer service skills.

● Proficiency with Microsoft Office, particularly Excel.

Pay: $45,739.29-$65,000.00 per year

Benefits:

- Casual dress
- On-site parking
- Paid time off

Work Location: In person

📌 Accounting & Payroll Administrator (Canada)
🏢 Allied-Halo Industries
📍 Canada