We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role involves providing exceptional customer service, managing administrative tasks, and ensuring the smooth functioning of daily office activities. Prior experience in Transport Company is a plus, but not required. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Manage duties including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Xpert
- Handle filing, document proofreading, and general administrative support tasks
- Assist with bookkeeping and basic financial record keeping
- Support customer service efforts by addressing inquiries and providing support via phone and email
- Schedule appointments, confirm bookings,
and coordinate meetings as needed
- Maintain organized office supplies and ensure the cleanliness of workspaces
Requirements
- Proven experience with Office software such as Microsoft Office and Google Workspace
- Strong computer skills including data entry, proofreading, and document management
- Previous clerical or administrative experience preferred; experience in medical or dental offices is a plus
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette for handling multi-line phone systems
- Ability to type accurately and quickly; attention to detail is essential
- Knowledge of bookkeeping practices is advantageous
- Demonstrated organizational skills, reliability, and a proactive approach to work tasks