We are an equal opportunity employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), the Hamilton Family Health Team (HFHT) will provide accommodations throughout the recruitment, selection, and assessment process to applicants with disabilities. HFHT offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by HFHT regarding a job opportunity, please advise if you require accommodation. If you require disability-related accommodations, please inform the recruiting staff.

The Hamilton Family Health Team (HFHT) welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. Hamilton Family Health Team is committed to a positive, supportive and inclusive environment.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the HFHT. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Employee Value Proposition

Administrative Assistant – Full-time

- Full Time
- Hamilton
- Posted 1 month ago
- $49,000 – $55,979.87 CDN / Year

Hamilton Family Health Team

Together, we do amazing things every day.

Imagine a supportive employer, a career that fits your lifestyle, and many learning opportunities. With the Hamilton Family Health Team, you can have all of that, and more.



We work hard to create an innovative and diverse workplace that values the contributions of our employees. No matter what your role, working with us is about making a difference – every day!

Position Overview:

The Administrative Assistant will provide comprehensive administrative support to our healthcare professionals in a team setting.

Duties and Responsibilities:

- Booking patient appointments, greeting patients, and answering the HFHT phone line
- Liaising with patients and families in a professional and compassionate manner while maintaining privacy and confidentiality
- Maintaining patient records by obtaining, recording, and updating personal information
Scanning and faxing of patient information and consultation reports
- Liaising with practice–based primary care teams
- Overseeing and monitoring room bookings and scheduling

***The above responsibilities are not to be considered all-inclusive.

Requirements:

- BA or diploma in Medical Office Administration or equivalent
- Exceptional customer service, communication and organizational skills
- Excellent interpersonal skills, with proven ability to work well in a team environment
- Demonstrated problem solving skills and initiative
Proficient with Microsoft Office
- Must be able to multi-task and prioritize while working within a busy environment
- Experience with EMR (Practice Solutions Suite) an asset
- Previous experience in a clinical setting an asset
- Excellent attendance

Why join the HFHT?

Competitive Employee Value Proposition including,



but not limited to:

- Healthcare of Ontario Pension (HOOPP)
- Extended health care advantages including health, dental, vision & critical Illness insurance
- Meaningful, purpose-based work
- 12 paid Stat holidays and one (1) extra float day
- Ongoing green initiatives

Summary

Classification: Non-Union
Primary Location: Hamilton –123 James Street N
Multi-Site: Yes
Employee Class: Full-Time
Schedule: Monday-Friday; 40hrs/week

Salary: $49,000 – $55,979.87

Date Available: ASAP

Application Instructions

Interested applicants please submit résumé and cover letter as one document using naming convention Last Name, First Name_Position by email: [email protected]

Note

If successful in receiving a job offer with the Hamilton Family Health Team, new hires may be required to provide proof of full COVID-19 vaccination prior to start date as a condition of their employment. If successful candidates are unable to get their COVID-19 vaccination as a result of a medical exemption, they may be required to submit supporting documentation to establish that they are exempt from this requirement.

The HFHT is committed to building a respectful, caring, equitable, and inclusive workplace where staff reflect the diversity of the communities that we serve. As such, we welcome applications from all qualified individuals including all equity-deserving groups. In addition, we are committed to accessibility and creating a barrier free hiring process in accordance with the Ontario Human Rights Code, and the AODA (Accessibility for Ontarians with Disabilities Act, 2005). Accommodation is available upon request at any point in the selection process by notifying the recruitment staff.

To apply for this job email your details to [email protected].

📌 Administrative Assistant (1.0 FTE) (Canada)
🏢 Hamilton Family Health Team
📍 Canada