GFI Solutions is currently seeking a highly organized and motivated Administrative Coordinator to join our team in Grande Prairie. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting both office administration and field operations.
You will play a key role in keeping our operations running smoothly by managing documentation, supporting safety and onboarding processes, coordinating supplies, and acting as a central point of communication across departments.
Key Responsibilities
Front Office & Administration
- Answer and direct incoming calls
- Greet visitors and maintain a professional front office environment
- Manage incoming and outgoing documentation
Operations Support
- Scan and distribute field paperwork (tickets, inspections, safety documents, etc.)
- Assist with creating digital ticket packages and maintaining accurate records
- Support data entry into operational systems (training provided)
- Track operational logs and documentation
Safety & Onboarding
- Assist with onboarding new employees, including orientation support
- Help coordinate and set up employee safety training
- Ensure safety documentation is completed, organized, and submitted
Accounts Payable Support
- Scan and submit invoices to the accounting team
- Maintain organized records of financial documentation
Procurement & Inventory
- Order shop, office, and safety supplies
- Coordinate parts and tool orders for operations
- Track shipments and Bills of Lading (BOLs)
- Assist with general inventory and supply management
- Occasional local pickups of parts and materials
IT & General Support
- Provide basic technical support (email setup, troubleshooting, etc.)
What We’re Looking For
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- High attention to detail and ability to manage paperwork efficiently
- Comfortable working in a fast-paced, team-oriented environment
- Proficiency in Microsoft Office (experience with operational systems is an asset)
- Previous administrative or operations experience is considered an asset
Why Join Us?
- Be part of a growing and dynamic operations team
- Opportunity to expand your skillset across multiple departments
- Supportive team environment with hands-on experience
- Competitive compensation based on experience
- Employee benefit package
Pay: $23.00-$25.00 per hour
Perks:
- Dental care
- Extended health care
- Paid time off
- Vision care