Job Summary

We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.

Key Responsibilities

- Manage and maintain calendars, appointments, and meeting schedules
- Answer and direct phone calls, emails, and other correspondence
- Prepare, edit, and format documents, reports, and presentations
- Organize meetings, including scheduling, agendas, and minutes
- Maintain filing systems (paper and digital) and office records
- Assist with travel arrangements and logistics as needed
- Greet and support visitors in a professional manner
- Order and track office supplies and inventory
- Support general office operations and administrative procedures
- Assist with onboarding processes for new staff
- Liaise with vendors and service providers (e.g., IT, facilities, catering)
- Provide general administrative support to staff and management
- Perform other related duties as assigned

Qualifications

- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook,



PowerPoint)
- Excellent organizational and time-management abilities
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Strong interpersonal skills and professional demeanor
- Previous administrative or secretarial experience preferred
- Fluent in English and Arabic, French is preferred

Key Competencies

- Ability to prioritize tasks and meet deadlines
- Strong problem-solving and organizational skills
- Adaptability and initiative
- Professionalism and reliability

Advantages

- Health & Dental Insurance
- Paid Sick time
- Paid Eid holidays
- Free Parking
- Company Events
- Pension Plan Contribution
- Tuition Fee Discounts

This is an on location Full time job for 5 days a week.

We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.

📌 Secretary - Executive Director (Canada)
🏢 The Muslim Association of Canada
📍 Canada