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POSITION: Assistant to Financial Manager

LOCATION: Administration Building

REPORTS TO: Executive Director

PURPOSE

We are seeking a skilled Financial Assistant to work seamlessly with our Administrative Assistant and report directly to Executive Director.

Job duties include working closely with our Administrative Assistant to maintain our financial records, including sales, receipts, purchases and payments (segregated duties as outlined by Auditor). Ultimately it is the role of the Financial and Administrative Assistants to accurately record all day-to-day financial transactions.

In addition, the Financial Assistant would work closely with the Executive Director to create and analyze financial reports in a manner useful to the Corporation’s Auditor and Board of Directors.

RESPONSIBILITIES

General

Develop a positive working knowledge of the daily operations of the organization including filing systems and computerized systems

Develop a good working knowledge of the daily operations of all properties managed by corporation

Record day-to-day financial transactions and complete the posting process

Verify that transactions are recorded in the correct ledger for the correct company

Review trial balances for accuracy and/or irregularities

Enter data, maintain records and create financial reports

Process Payroll bi-weekly

Updating employee benefit program regularly

Reconcile Workplaces Safety & Insurance Reporting as required

Processing & remitting government documents such as GST, CMHC Annual Reports and other documents as required





Present financial reports to Executive Director and/or Board of Directors as required

Assist Executive Director with budget process by providing necessary financial data and insights

Assist Corporation Auditor with annual requirements

KNOWLEDGE AND SKILL

Post secondary diploma in Business Administration specializing in Accounting

Proven bookkeeping experience

Strong numerical skills for accurate financial management and error-free record keeping

Excellent organizational abilities to maintain clear and up to date record keeping

Proficiency in accounting software such as Sage, Quickbooks or similar

Attention to detail to ensure all financial data is recorded correctly and accurately

Hands on experience with spreadsheets and proprietary software
Communication skills to effectively interact with clients, vendor and internal team members

Communication skills to accurately report financial statuses and issues to Executive Director and/or Board of Directors

WORKING CONDITIONS

Usual hours of work are 35 hours per week. Overtime is required to cope with deadlines, peak periods and unexpected situations that arise. Occasional travel is necessary.

CONTACTS

Internal Working Relationships

Regular contact with Administrative Assistant and/or Resident Services Coordinator on issues relating to financial issues including invoicing.

Regular contact and report to Executive Director.

External Working Relationships

Regular contact with suppliers of materials and services as it relates to finance.

Pay: $25.00-$28.00 per hour

Benefits:

- On-site parking

Work Location: In person

📌 Financial Assistant (Canada)
🏢 Owen Sound Municipal Non-Profit Housing
📍 Canada