About the Company

Our client, a well-established and respected law firm, is seeking an experienced Legal Assistant to join its Family Law team.

Responsibilities

- Prepare, revise, proofread, and format legal documents, correspondence, and court materials.
- Draft and manage family law documentation in accordance with the Ontario Family Law Rules and court filing requirements.
- Coordinate electronic and physical court filings while ensuring all deadlines are met.
- Manage lawyers' calendars, schedule appointments, meetings, mediations, and conferences.
- Communicate professionally with clients, opposing counsel, court staff, and other stakeholders.
- Prepare monthly pre-bills and assist with billing administration.
- Open new client files and maintain organized electronic and physical filing systems.
- Process expense reports, courier requests, and other administrative documentation.
- Scan, photocopy, bind, and organize legal materials for distribution.
- Coordinate travel arrangements and reservations as required.
- Maintain file integrity by organizing, archiving, and managing active and inactive files.
- Assist with special projects and provide additional administrative support as needed.

Requirements

- Legal Assistant,



Law Clerk, or Paralegal diploma or certificate from an accredited institution.
- 5+ years of experience supporting a Family Law practice in a law firm.
- Strong knowledge of Ontario Family Law Rules and court filing procedures.
- Experience preparing both routine and complex family law documents.
- Proficiency with Microsoft Office, DivorceMate, and ACL.
- Experience with billing administration and pre-bills, preferably using 3E.
- Excellent transcription, proofreading, and document formatting skills.
- Experience with document management systems is considered an asset.
- Solid organizational, time management, and multitasking abilities with exceptional attention to detail.
- Excellent verbal and written communication skills and a client-focused approach.

Compensation

- Salary up to $75,000, commensurate with experience.
- Hybrid work arrangement (2 days in office).
- Comprehensive benefits package.
- Opportunity to join a collaborative, supportive, and highly respected law firm.
- Long-term career growth and professional development.

We do not use AI to screen candidates.

📌 Legal Assistant - Ruby & Co. (Mississauga)
🏢 Ruby
📍 Mississauga